Square vertical letters fax cover
Why use a fax cover sheet
Fax cover sheet is something like an envelope for your fax message. It does not protect your message the way an envelope does, but it does provide all the necessary information about your message, on a single page. Professionally made cover sheet is somewhat of being polite to your recipient: whoever receives the fax won’t have to waste time scanning through your fax wandering whom it is for and what to do with it.
There are no specific rules on how to create a fax cover sheet, there are no rules on what should be included. Your main objective here is to organize information in a way that makes it easy to process your fax. This is especially important if you are sending the fax to a large company with many employees; to ensure that your fax goes to the right person make sure to write who the fax is for.
Other fields you might want to include are recipient’s fax number, your fax number (in case recipient wants to reply by fax), date, and the number of pages. You might want to include a field indicating the priority of your fax (urgent, high priority, normal, etc.) and the action to be taken (for example, for review only, please reply, etc.) Once you have sent the fax, you may want to call the recipient and check if he or she has received everything but this is optional.
Square Vertical Letters theme
Since there are no rules on how the fax sheet should look like they come in many different styles and forms. Most companies will opt for formal black-and-white design. “Square vertical letters fax cover” is a good example of a very professional formal fax sheet. This theme uses letters “FAX” to create distinctive design yet provides plenty of space for your message. The reason why you may want to keep your theme simple is because many fax machines are quite simple and won’t properly print complex image or small text. If you are sending your fax to a standard machine you want to keep in mind that most of those will only print black and white. Modern fax machines are both fax machine and a printer – those can print your file in color but you should not rely on this.
How to use the template
This fax cover sheet template is free. All you need to do to use it is download it to your computer, and open with Microsoft Word or OpenOffice. You can modify the template any way you like so that it goes well with your corporate style or suits your personal preferences.
Once done customizing, don’t forget to save the new template so you can reuse it over and over as many times as you need. Next time you need it just enter correct recipient information and type your message. If there is only a handful of people you send faxes to you might want to create a separate template for each just to save time entering recipient’s company information into the header each time.
Now you can use your template to send the fax online of by traditional fax machine.
Microsoft Word 2007
|Uploaded:||March 11, 2006|
Please see preview of Square vertical letters fax cover below.