Table fax cover sheet
Organize Your Fax Messages Using Fax Cover Sheets
Effective communication is a sine qua non for any business. There are various ways companies use for communicating with other business entities as well as customers. Fax cover page is one form of communicating faxed messages. Fax cover pages can also be used for sales promotion and, sadly, spamming. Fax messages can be used to communicate with existing as well as prospective customers.
The main benefit of a fax cover page is that you will have an organized system for handling fax messages. In an office, there may be a number of incoming and outgoing fax messages but unless they are organized properly, some of the vital information and messages may go unnoticed or misplaced and this may result in missed opportunities or major losses. But, if there is a standardized system or a quick help in a form of a fax cover page, the messages will reach the relevant people on time so that they can take appropriate action. In other words, a fax cover page is a very efficient way of ensuring that the right communication reaches the right people. You should design the fax cover sheet template in such a manner that your aim of having organized communication in your office is translated into reality.
Fax cover page features
- There will be a header section in which a few details are given. The foremost information is that it will convey the details as to which the fax message is sent. So, the recipient’s fax number should also find a place in this. Likewise, the recipient should know who has sent the message. In certain templates, there may be a section for giving the details of the sender’s number also.
- Then, there will be subject field in which brief and clear details of the subject matter should be given. The subject field should be short and to the point so the recipient quickly understands what your message is about and how to process your fax.
- Another field you may want to have will describe your message. Is your message confidential or urgent? Let your recepient know about it.
- Another useful field is to tell your recipient what action you expect to be taken by the recipient. Mere communications will not produce results; it should be followed by appropriate actions. Let your recipient know if you expect them to reply, or if the fax is for review and does not require any action.
If you are using fax template for promotions you may add an optional section to let the customer know about your company and your products. Existing customers may not know about your products, and you can make it easy for them to order by adding promotional information about your products and services. You could add “order now” or “send me more info” checkboxes next to product information so your customers can check those and fax the cover sheet back to you. Your sales team can then follow-up and close new deals.
You can also use fax cover page to get feedback from your customers thus improving your products and services. To use this template for such purpose you will need to add footer with appropriate questions and checkboxes customers can tick.
Microsoft Word 2007
|Uploaded:||November 22, 2009|
Please see preview of Table fax cover sheet below.