Expense report sample
Business expenses are unavoidable. Employees are often sent abroad by the company to meet the customers, attending conferences or as a part of daily business. They may be asked to travel within the country to supervise projects operating in different countries. All the expenses incurred by the employees while they are on an official visit are born by the company itself. These expenses are often paid after the expenses have already been incurred and employees have submitted the expense report. The expense report is an essential document to receive reimbursement for the cash spent on a business trip.
To complete an expense report a detailed sheet of all expenses is prepared and all the receipts corresponding to the mentioned expenses are attached to the report. The expense report then must be checked for mistakes and approved by the supervisor.
This expense report sample calculates your expenses. It is made to show a date, category and description of expense, and a number of kilometers driven. The expense report automatically calculates total for driving (useful if your business trips in private vehicles are reimbursed) and for any other expenses. It’s and excel spreadsheet so it automatically calculates numbers for you, i.e. your total for all the expenses.
Detailed description of Expense report sample
The title of this template specifies the type of the document and the month expenses are filed for, i.e. EXPENSE REPORT FOR MARCH, 2012’. Company name and the employee name is written in the top right corner in the header of the document.
The table is to list all the expenses with the amounts. The table data includes:
- Expense description
In the date column, the date on which the expense has been incurred is mentioned. The category refers to the type of expense incurred whether it was on travel, food, fuel or hotel bills. The expense is described in the fourth column. The special column of ‘km’ refers to the expenses that included driving. Write down the number of kilometers you drove for the trip.
Special rows in the bottom of the expense report are given to list the total without driving, number of kilometers, price per Km and the total for driving. The total column lists the total expenses incurred.
This expense report sample is distributed free under Creative Commons license. Feel free to download, edit, print, or email to your friends and colleagues.
Microsoft Excel 2007
|Uploaded:||December 27, 2011|
Please see preview of Expense report sample below.