Free Sales Invoice with remittance slip
The free invoice templates help businesses in saving time and cost required for generating professional looking invoices.
The Free sales invoice with remittance slip is best suited for those businesses which are involved in the sale and shipment of products and also allow the payments to be made by the check with the help of remittance slip.
It follows the pattern of standard invoice formats. The word ‘invoice’ is written on the top right corner of the document to specify the type of the document. So, when this commercial document is handed over to the customer, he /she readily knows that the document that they have been provided is an invoice for the goods they have purchased to remind them of the transaction and the mode of payment.
On the top left corner, space is provided to insert the company’s logo and its name to personalize the document. The complete addresses of the company to which the goods have been sold must be mentioned to facilitate any future correspondence regarding any issue with the invoice or the reception of goods. The billing information and shipping information is separately mentioned because most of the times the buyers request the delivery of goods to factory or warehouse while the bill for these transactions is requested at the head office, where the accounting department operates. The payments for such invoice are usually made by the accounting department of the organization.
A separate box id drawn to mention the invoice number, invoice date and the customer ID. Most businesses assign an ID to each customer to facilitate the transactions with them. On entering the customer ID in their system they can view all the transaction conducted with a specific customer showing any outstanding bills on their account.
A single celled table is drawn to mention important particulars related to the transaction including:
- Customer’s order number
- Seller’s order number
- Sales representative
- Ship via
- Tax ID
The large companies take orders and requisition the purchases on order forms which are serially numbered so that on the delivery of goods or before the dispatch of goods the buying and selling department respectively can check the packages if they are in agreement with the order. Mentioning the sales representative authorizes the invoice. The F.O.B determines the party liable for shipping charges. In most cases the purchaser pays for the freight on board. Terms of sales are important to mention so that the customer knows when he is required to pay for the goods purchased.
A table is drawn to mention the quantity of the items, line item, units, description, discount, taxable, unit price and total. The ‘Total’ column is aggregated to yield the subtotal to which the tax, shipping and miscellaneous charges are added to yield the total amount due on the customer.
An additional feature of this invoice is the remittance slip given at the bottom of the document. It includes the space for the following information:
- Invoice number
- Customer ID
- Amount enclosed
In the footer the company’s name along with its contact information is recorded for future correspondence.
Microsoft Word 2007
|Uploaded:||December 17, 2009|
Please see preview of Free Sales Invoice with remittance slip below.