Free Sales Invoice Templates

Download free Sales Invoice / Purchase Invoice Template (MS Word / MS Excel)

SALES INVOICE, also known as PURCHASE INVOICE is a commercial document issued by a seller to a buyer. An invoice will indicate details about the transaction and usually will show the products or service being purchased, quantities and the prices, name and address of both buyer and seller. A sales invoice may also include payment terms, delivery terms, and other information. Sales / Purchase invoice simply indicates that money is owed or owing by one person / company to another person / company.

free sales invoice templates

Confusion often comes from the fact that different terms are used to describe the same document. Both Sales Invoice and Purchase invoice refer to the same type of document; the distinction in the name is purely contextual. A buyer may refer to an invoice as a Purchase invoice since him or his company is making a purchase. A seller may refer to an invoice as a Sales Invoice since him or his company is making a sale.

Both Sales Invoice and Purchase Invoice are often simply referred to as simply an invoice. Other terms that might be used are billing invoice, or simply bill.

When it comes to an invoice template, there is no absolute one-fits-all rule on what it should include and how it should look. The look and content of an invoice will differ depending on company, industry, and a country. Some countries regulate invoicing practice, so be sure to check if there certain information must be included, or if it must be included in a certain way.

Some information is fairly common to all Sales Invoice templates:

  • Title (i.e. invoice)
  • Seller and buyer contact information: name, address, phone, email
  • Date
  • Invoice number
  • Itemized list of goods or services with description, price, and quantity
  • Total amount charged

Some invoice templates will also display additional information:

  • Your company’s logo
  • Purchase order
  • Payment terms
  • Delivery terms (for tangible items)

If this is relevant, you should also include tax payments, and tax breakdown. In Europe, companies subject to VAT (value added tax) must include VAT identification number.


This template shows the company info, description, unit price, sales tax, shipping and total due to be paid. It has field for the company name and slogan including the addresses of the both the seller and the buyer. The template design is very simple and neutral and will work for well for most companies. The template is easy to edit so if your company has its own corporate look you can change this template to fit your style.

Size: 46 kB
Format: doc
License: Creative Commons
Downloads: 65,724
Type: Free Download
Uploaded: 2009-12-17 13:23:00 / 2644

More Sales Invoice Templates

An invoice is expected pretty much anywhere where buying and selling takes place. Our free Sales Invoice Templates are available online for free download. We hope they will help you to save time and spare the hassle of creating professional documents from scratch.

Free Sales Invoice in Excel


This free simple invoice template shows company info, billing and shipping address, description, amount. It automatically calculates subtotal, tax rate, sales tax and tax. You can edit and customize this template with Microsoft Excel to fit you needs.

Size: 59 kB
Downloads: 24,264
Filename: Free-invoice-template-calculating-total.xls
Uploaded: 2009-12-17 13:26:00 / 2902

Sample Invoice Calculates Total With Tax


This invoice automatically calculates the sub total, the applicable sales tax (just enter tax rate), and the total. The template is fully customizable: download and edit Microsoft Excel, Mac Numbers of OpenOffice

Size: 40 kB
Downloads: 13,122
Filename: Sample-Invoice-Calculates-Total-With-Tax.xls
Uploaded: 2009-12-17 13:37:00 / 2906

Simple purchase invoice excel


A simple invoice which calculates a sales tax and total. Very basic design, green color theme. By default, this template only supports Landscape orientation.

Size: 32 kB
Downloads: 8,768
Filename: Simple-sales-invoice-excel.xls
Uploaded: 2010-09-09 13:44:00 / 2908

Typical purchase invoice


This is a typical Purchase invoice. It has space for contact info of both seller and buyer, slogan and the company's name, invoice number, customer ID, document title, shipping information, P.O. number, terms of sales, and a table for detailed list of products with unit description, price, quantity, and total amount owed. Sales tax and shipping charges can be added to subtotal.

Size: 52 kB
Downloads: 7,620
Filename: Simple-sales-invoice.doc
Uploaded: 2009-12-17 13:23:00 / 2628

Word Invoice Template example


Very simple Microsoft Word template with standard fields. The invoice includes fields for description, taxed or not, amount column. Included are subtotal, taxable, tax rate, tax due, other, and total. Feel free to add your company logo and information.

Size: 82 kB
Downloads: 5,266
Filename: Word-Invoice-Template-example.doc
Uploaded: 2011-06-24 13:23:00 / 2701

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