8 Free Proforma Invoice Templates

Learn about proforma invoice, see samples, and download free templates

proforma invoice template

A Proforma invoice is a document that is issued by the supplier to the buyer to confirm the commitment to sell goods for a certain price and at certain terms. This type of invoice is not used for accounts receivable / accounts payable and does not replace commercial invoice. ProForma is of a contract agreement for international trade and helps making business transaction transparent for both parties, and the government.

Proforma invoice is sent to the buyer before the commercial invoice. It acts like a quotation and it is otherwise known as a preliminary invoice. It acts as a binding agreement and creates the sale. If there are no changes to price, quantity, or terms the content of commercial invoice that will follow the proforma invoice, will be pretty much the same. However it is not uncommon that the final sale details are different from what was quoted in the proforma.

A proforma invoice template contains all the details of the importer and the exporter, as well as information about the goods involved in the transaction. The details about the goods usually will include the descriptions of the items sold, number of units, commodity codes of the items, price per unit of each individual item, and the total costs. The invoice might also include such information as the number of packages to be delivered, type of packaging, units of measure, and unit weight.

Below you will find a number of templates that will help you in creating different types of professional proforma invoices.

Standard Format Sample

This is one of our most popular proforma templates. The design is very simple and professional; it includes main components one expects to see in such invoice:

  • Shipper’s name and address
  • Receiver’s name and address
  • Date
  • Invoice number
  • Mode of transport details
  • Number of packages and weights
  • Items with description, price, and quantity
  • Tax rate, shipping and handling rate
  • Company logo

If your business requires additional fields (i.e. discounts, terms of service and payment, estimated shipping date and validity date), you can easily modify this template to suit your needs.

More samples

Below you will find more proforma templates. There are different designs, and different content. We hope you will find exactly what you are looking for. Don’t see what you need? Send us a message and we’ll do our best to add a missing template to our collection.

Simple free proforma invoice

Simple free proforma invoice

This template shows company info, description of goods, quantity, commodity code, unit price and total value.

  • Size: 47 KB
  • Downloads: 45573
  • Filename: Simple-free-proforma-invoice.doc
  • Uploaded: 2009-12-18 13:23:00 / 2612

Proforma Invoice Form Simple Blue Theme

Simple proforma invoice blue

This free proforma invoice form sample shows importer and exporter info, description of goods, quantity, commodity code,unit price and total value. Basic design, blue headings

  • Size: 57 KB
  • Downloads: 10126
  • Filename: Simple-proforma-invoice-blue.doc
  • Uploaded: 2009-12-18 13:23:00 / 2623

Free proforma invoice banded rows

Free proforma invoice banded rows

Standard format with the following fields: number of packages to be delivered, type of Packaging, full Description of goods, quantity, units of Measure, weight, unit Value, and total value.

  • Size: 63 KB
  • Downloads: 8772
  • Filename: Free-proforma-invoice-banded-rows.doc
  • Uploaded: 2009-12-18 13:23:00 / 2433

Basic proforma invoice

Basic proforma invoice

Very simple desig with basic data for creating professional invoice.

  • Size: 48 KB
  • Downloads: 7652
  • Filename: Basic-proforma-invoice.doc
  • Uploaded: 2009-12-18 13:23:00 / 2228

Sample Proforma Invoice Blue Banded Rows

Blue banded row theme Proforma Invoice sample

This sample pro forma template shows importer and exporter info, description of goods, quantity, commodity code,unit price and total value.

  • Size: 57 KB
  • Downloads: 4590
  • Filename: Free-proforma-invoice-banded-rows-blue.doc
  • Uploaded: 2009-12-18 13:23:00 / 2430

Pro Forma Invoice Template

Proforma Invoice Template

This pro format invoice template includes the following columns: description of goods, commodity code, country of origin, quantity, unity value currency as well as subtotal value currency and the total value currency.

  • Size: 72 KB
  • Downloads: 8046
  • Filename: Proforma-Invoice-Template.doc
  • Uploaded: 2011-06-24 13:23:00 / 2546

Compact Pro-Forma Invoice Format Sample

Compact format Proforma Invoice sample

This pro-format invoice can be used as both proforma and sales invoice for product import / export. Includes information about the shipment of products from one place to another: products transported, shipping details, and the number of packages.

  • Size: 89 KB
  • Downloads: 6363
  • Filename: Compact-Billing-Invoice-Template.doc
  • Uploaded: 2011-06-27 13:23:00 / 2345

Detailed Proforma Invoice Template

Detailed Proforma Invoice Template

A detailed proforma invoice, include space for item number and description, pack sizes, number of containers, quantity, unit price, and total. Total and amount due are calculated automatically with formulas. Number of fields for additional information such as commodity, contract type, packing, ports, delivery, and payment.

  • Size: 24 KB
  • Downloads: 8275
  • Filename: Detailed-Proforma-Invoice-Template.xlsx
  • Uploaded: 2013-11-19 23:58:00 / 3368