Sending a thank-you letter can increase your chances of getting hired. Eighty percent of hiring managers say that receiving a thank-you letter after an interview helps them make their decision — yet few candidates send them. A thank-you letter could be the deciding factor between you and the competition. Keep reading to learn how to write this easy and straightforward note that will leave a great impression on any potential employer.
A thank-you letter lets employers know you’re thankful for the interview and committed and excited for the job — while offering a gentle reminder of you and your candidacy. This letter allows you to establish a direct relationship with your interviewers and emphasize vital information discussed in your interview to sway their opinion towards hiring you.
You will find the complete guide to acing your thank-you letter and many more helpful tips on this page. Let’s start with an example thank-you letter:
Basic Thank-You Letter Example
Subject Line: Thank you for your consideration — Part-Time Receptionist, Liann Jenkins
Dear Mrs. Stevenson,
I appreciate the opportunity to interview for the part-time receptionist position at IMAGE Medical Spa.
I share your views on the importance of etiquette and confidentiality in environments where medical and aesthetic services converge.
I’m confident that my excellent customer service and unparalleled professionalism will be an ideal fit for the clinic.
I hope to become a vital member of Image Medical Spa’s team. I’m readily available to answer additional questions you may have.Warm regards, Liann Jenkins
Here, we provide a complete section-by-section guide to crafting your own letter. Follow these steps to create the perfect thank-you letter after an interview:
Finish off with any important information: In your closing statement, you should include any information you couldn’t share in your resume or your interview. If you have a professional portfolio or samples of your work, link them in your sign-off. You can even share a news article that references a topic you discussed in the interview. These extra resources not only personalize your thank-you letter but demonstrate you’re invested in understanding and solving the company’s problems.
Last but not least, give your employer all the ways in which they can contact you: your phone number, your LinkedIn profile, or any professional social media accounts if they’re relevant to the position.
Matching your thank-you letter to your interviewer’s tone and approach shows you’re aware of the importance of appropriate workplace communication.
For example, if your interviewer was serious and strictly professional, you’d do better by writing a formal thank-you letter. However, if your interviewer was friendly and relaxed, you can go for a casual thank-you letter. If you’re not sure, you should stay on the safe side with a natural and straightforward tone.
Check out the respective examples below and consider which one sounds right for you:
Simple Thank-You Letter
This example is a good choice for most entry to mid-level positions. The tone is natural but professional, so it’s a safe choice for candidates in most industries.
Subject Line: Thankful for the opportunity — Data Analyst, Leo Krasinski
Hello, Mr. Parker.
Thank you for speaking with me about the data analyst position at Lowell Credit Union. It was a pleasure to discuss your business philosophy and goals with you.
Our conversation about work ethic and leadership principles reconfirmed my desire to work with the Lowell Credit Union team.
I believe I can help you achieve better results in your marketing campaigns. In my previous position, I established a predictive modeling strategy that our marketing team utilized to drive product demand by 34%.
I’m positive my experience will produce your desired results at Lowell Credit Union.
If you need any additional information, please contact me. I hope to hear from you soon with an offer of employment.Regards, Leo Krasinski
Formal Thank-You Letter
Use this example if you’re applying for a corporate position, a senior level role, or a job in more traditional fields like law or finance.
Subject Line: Thank you for your time — Medical Assistant, John Rogers
Dear Dr. Helen Marlow,
Thank you for considering me for the medical assistant position at Samaritan North Lincoln Hospital.
The description of your cardiology practice’s client service was inspiring. I’m grateful to have received valuable feedback from an excellent physician like yourself.
My experience at the university hospital has exposed me to cutting-edge technology and a fast-paced environment. I’m confident I will fulfill the practice’s need for medical record digitization and assist with the increasing workflow.
Please find attached a sample of my previous digitization work, and feel free to contact me for any additional information. I look forward to hearing from you.Kind regards, John Rogers
Casual Thank-You Letter
You can use an informal approach like this one if your interviewer was personally engaged with you and had a relaxed conversation. This tone is typical in small creative companies or tech startups that encourage an open culture.
Subject Line: Thank you! — Copywriter, Cristina M. Lopez
Thank you for interviewing me for the copywriter role at Elevate Agency. I am excited about the opportunity to contribute to your creative team. I want to help you continue to set the standard for the most groundbreaking ad work in the industry.
I’m particularly interested in the ideas we discussed for Whataburger’s rebranding, since one of my goals is to take on more responsibility in larger-scale projects.
I’m confident my advanced video editing skills and managerial experience will propel Elevate Agency’s creative work to new heights this coming year.
Please let me know if there’s any information you need from me. Thank you again for your time!Best wishes, Cristina M. Lopez
linkedin.com/cristinamlopez instagram.com/cristinawritesads youtube.com/cristina_lopez
You’ve learned everything about how to write an effective thank-you letter. Now you’ve got to make sure you don’t hurt your chances of getting hired by making these common thank-you letter mistakes.
Once you’ve perfected your thank-you letter, you’ve got to deliver it to the hiring manager. Sounds simple enough, but a lot can go wrong if you follow the wrong advice.
First and foremost, you should always send your thank-you letters by email since it’s where most professional correspondence happens. Although people used to write thank-you letters with pen and paper and send them via mail, today this poses a significant risk. Having poor grammar, less-than-perfect handwriting and misspellings can be easily fixed with a digital spell-checker.
You must deliver your thank-you letter on time. The ideal time frame is right after the interview up to the next day. Anything under 24 hours is acceptable; otherwise, you might be too late and miss their decision-making. If you send it through traditional mail, you have no control over its delivery time. Sending your letter via email guarantees your interviewer receives it immediately.
If you were interviewed on a Friday, try sending it no later than the afternoon or Monday morning at the latest.
If you had multiple interviewers, email each person separately, so you show you’re appreciative of everyone’s time. If you didn’t get everyone’s email during your interview, you could ask one of the recruiters to send you the other interviewers’ emails so you can thank them personally.
If your interviewer hasn’t gotten back to you yet, it could mean they’re still interviewing candidates, they haven’t reached a final decision or, unfortunately, you didn’t pass to the next round. However, there’s no need to fret. Only after you send your thank you letter, should you follow up by sending a short and polite message asking for an estimate of when you can expect a decision. If they’re still deciding on candidates, this shows you’re interested in the job, and you’re on top of deadlines.
Only follow up after sending your thank-you letter if the deadline for their decision has passed. Usually, interviewers will let you know during your interview when exactly they’ll get back to you with their answer. Make a note of that date and wait patiently. If you don’t get their response by that day, it’s perfectly fine to ask them for an update on their decision-making.
Always send a thank-you letter via email; it’s immediate, has spell-check, and you can be sure your interviewer will receive your message. A physical letter requires you to choose the appropriate paper and pen, have perfect penmanship, and it could get lost in the mail. An email thank-you letter is the best choice for all circumstances.
You should send a thank-you letter within 24 hours after your interview. Once you leave your meeting, type up a concise and grateful letter and send it to the recruiter. If you have a busy day ahead after your interview, you can send it the next day without a problem.
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