While the content of your resume is always the most important part, the presentation is a close second. Your resume must look professional, have structure and consistency, and easy to scan and read by an employer. Learn how to make the most of Microsoft Word to format your resume. The 21 videos on this page will guide you through some basic, intermediate and advanced features of Word.

Editing the resume template

Remove copyright notice

Many of the resumes listed on Hloom.com have copyright notices. The copyright means that, although you can download and modify these templates for your personal use, you cannot distribute them without attribution, nor can you sell the templates on your own website or through any other means. If you want to share these resume templates with others, please do so by sharing this link (more licensing information can be found here). As one of the first steps to customizing Word compatible resume template, you should remove the copyright notice. The following video shows you the different ways of removing copyrights.

Remove blank pages

The next step is to remove any template blank pages from the resume, as they are unnecessary and look unprofessional to have them. The easiest way to do this is to select all the blank space to be removed and press backspace or delete. In most cases, that should take care of it. There are situations, however, when the second page just will not delete no matter which key you use. This next video will show you the different ways of removing blank pages from your Word resume.

Fix compatibility issues

This is a basic overview of how to fix compatibility issues between different versions of MS Word, and saving files to be compatible with older versions.

Customizing the layout

Modify headers and footers

There are several situations where placing certain elements in headers and footers makes working within the Word document much easier. You may want certain elements to repeat across pages, and if you put them in the header or footer, they repeat automatically across many or all pages. You may also want to position elements in a certain way, and putting them in the header and footer ensures that their position doesn’t change while you’re working on the content of the page. This video shows how to modify the template headers and footers.

Modify page margins

This next video will show you how to modify the template page margins by using default settings, or by applying your own custom margin settings. Modifying margins can help make your MS Word resume appear more concise, and can sometimes adjust the content to fit on a single page.

Change paper size

Paper size standards vary in different regions of the world. Most countries have adopted the international standard (ISO) of A4 size for regular documents. The A4 size is 210 x 297 mm or 8.3 x 11.7 inches. The U.S. and Canada still use the U.S. Letter size of 8.5 x 11 inches for regular documents.

In some countries, like Mexico, Costa Rica, Colombia, Venezuela, Chile and the Philippines, the U.S. Letter size is still in common use even though they have officially adopted the ISO. Make sure you know the commonly used paper size of the country in which you are applying for a job, and change your paper size accordingly. Most Word templates designed by Hloom use U.S. Letter size. If you need to change to another size, watch this video for a step-by-step tutorial.

Change theme

Some of the resume templates on Hloom.com have been developed using the Document Themes feature of Microsoft Word. Themes simplify the process of creating matching and professional-looking documents. Applying a new theme changes the major details of your document — fonts, colors, tables, charts, shapes and other objects, are updated to complement one another. See this video to learn how to format your resume quickly by using Document Themes.

Use styles

The resume templates on Hloom.com have been designed using Styles. This means that for each type of text element, like headings, subheadings or bullets, a different style has been created. The advantage of using Styles is that you can easily modify one instance of the style, and have it applied to all other instances in the document. Using Styles allows you to very quickly modify the look of your Word resume. See this video for more.

Modify paragraphs

This next video will show you how to work with paragraph alignment, indentation and spacing, as well as line spacing.

Change the look of bullet lists

Many resume templates on Hloom.com use bulleted lists, and there are custom styles created for those bulleted lists. This video shows you how to change those styles, and how to create custom bullets in Word.

Customize tables

Tables are very flexible, and in most cases, you can find a simple way to display your content in a pleasing manner, and one that’s easy to read. This video will show you the different ways of using tables in Microsoft Word to organize your content.

Customize tabs

Like tables, tabs are also useful in aligning and organizing information on your resume. Tabs are used to position text at specific locations horizontally across the page.

Change borders

You can easily create and customize borders to text boxes, shapes, tables and paragraphs in our resume templates. Some resumes use all of those elements in a single document. Watch this video to see how to change the appearance of those borders.

Format text boxes

Learn how to format a resume template where content (i.e., the name, title, contact information, headings, etc.) is placed inside text boxes.

Customize nested tables

Nested tables are tables within other tables. With nested tables, selecting is a little complicated because the handles may be difficult to locate. The What a Doll resume is a great example of nested tables in action. Be sure to watch this video for some tools and tips on working with them.

Editing the resume content

Replace lorem ipsum

Lorem ipsum is dummy text that is commonly used in publishing and graphic design to more clearly demonstrate the graphic elements of a document or a visual presentation. Having dummy text instead of meaningful content allows viewers to focus on the graphical aspects, such as font, typography and page layout, without being distracted by the content.

You should, of course, replace the dummy text in the resume template with your own, ensuring you remove all of the lorem ipsum content. The following video will show you how to replace lorem ipsum.

Change contact information

All resume templates on Hloom.com use a placeholder email address, which is our "catch-all" company email. This is just for template design purposes. However, many users forget to change this in their resumes, and at Hloom we have received numerous emails at that address from employers, often with interview notifications, further information requests and acknowledgments.

These candidates may have missed out on a job interview due to this small oversight. It is very important to update your contact information on your Word template — this video will show you how.

Add and remove sections

The way you add or remove sections depends on the way the template is built. This video will show you the different ways of adding and removing sections in Microsoft Word — text, tables, nested tables, columns and text boxes.

Fit resume content on one page

In this video you can review some of the different methods used to fit text and other items on a one page resume template. These methods have already been covered in previous tutorials, so we’ll just give you a comprehensive overview and provide you with the video and minute markers for each method in case you need to review them.


Conducting spell-checks is extremely important before sending out your resume to prospective employers, as it can be viewed as very unprofessional to have spelling or grammatical errors in your Word resume.

Save as a PDF

The final step before you send your resume to potential employers is to save it as a PDF. Saving as a PDF is advisable because you don’t have to worry about which version of Microsoft Word your potential employer is using. And PDFs can be easily opened without any issues on most computer systems.

popup image