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Manage your next opportunity for a coveted administrative position with a well-written cover letter. With a national salary average of $56,337 and projected job growth of 7 percent from now to 2028, you'll need a competitive edge in the job market. Answering a few questions about your clerical background can help you create a great cover letter with our brand new builder.
Administrative jobs run the gamut from entry-level receptionist to executive administrator. All types of communication skills are vital to a successful administrative career.
Peruse administrative cover letter examples to learn to seamlessly highlight your skills and tie them together with your resume and work experience. Always emphasize your expertise in the specific job duties listed for the position you’re seeking.
Office managers are responsible for supervising the entire office and its staff, so highlight your excellent organizational, time-management and communication skills. Listing your abilities to resolve disputes between employees and complaints from customers also makes your cover letter rise above the rest.
Stand out as the best receptionist for the job by highlighting your ability to greet customers in a friendly, confident manner, whether it’s on the phone or in person. Round out your soft skills with your expert handling of multi-line telephone systems and accurate message-taking abilities.
Ensure your cover letter underscores your quick, accurate typing and data entry skills to support your claim as the ideal secretary for a prospective employer. Take your administrative cover letter sample and make it shine by also pointing out your excellent verbal and written communications capabilities.
Take your cover letter from mediocre to exceptional by touting your technology skills in addition to your clerical skills. List specific software programs you excel at, especially if you hold any professional certifications. Mention your active listening abilities to guarantee your dictation accuracy.
Working directly with the public, your cover letter for front desk administrative positions should focus on your interpersonal skills and ability to communicate with a diverse clientele effectively. Besides greeting guests professionally, include your computer skills and accuracy in taking down information to promote yourself as the ideal candidate.
Make sure your legal assistant cover letter gets noticed by demonstrating your expert investigative skills and techniques, and accurate preparation of all types of legal documents. As an essential member of a lawyer’s legal team, don’t forget to mention your comprehensive networking and team player abilities.
This template is perfect if you’re seeking a bold visual statement, and also demonstrates that you are as up-to-date as your potential employer.
With its striking fonts and vivid coloring, this cover letter template helps you make a strong impression with hiring managers.
For job seekers who want to show off strong qualifications and experience without distracting bells and whistles, this clean cover letter example fits the bill.
The classic cover letter template is a good choice for job candidates with minimal experience who want to project a professional image.
This sharp layout places emphasis on job experience and major achievements, highlighting your abilities as a top-level manager.
This cover letter example is easily adaptable across many professions, allowing you to detail your experience, leadership skills, and technical expertise.
This clean template emphasizes your progressive, up-to-date experience and achievements -- the qualities that pioneering, cutting-edge companies seek.
This solid template lets you get to the point with your credentials, and why you are a good fit for the job.
When you need to get all the important details about your capabilities across without wasting space, use this compact, well-organized template.
The most common sections you’ll see on a cover letter include:
Cover Letter Sections
At the top of this administrative cover letter example, you’ll find Morgan Dominguez’s contact information in a business-like format. List your name, a professional email address and the best phone number to reach you. Adding a location is optional, but just include a general area like Mr. Dominguez. A detailed address may bias hiring managers against you due to long commute times or inherent bias.
Follow your heading with a personalized greeting. Research the company for the department head or hiring manager who the letter should be addressed to, including their title if known. In our sample, you can see that Mr. Dominguez failed to find that information. The result is an impersonal and generic greeting that might blend in with other applicants.
Introduce yourself and grab the potential employer’s attention by applying keywords that directly address the requests of the job posting. Set yourself apart by emphasizing what makes you the best fit. Mr. Dominguez does a great job of using active words and job-specific keywords like “decision-making proficiency,” and “industrial drive.” However, he fails to fully bring it home by offering one career example of when he uses his skills in a real-world setting, such as coordinating travel plans of an executive leadership summit with fellow assistants.
Use the body of your letter to go into detail about your professional experience. Keep a potential employer reading by including one or two examples from your previous experience that directly match the listed job requirements. Mr. Dominguez does a good job of listing strong attributes that make an ideal executive assistant; office management skills, memory retention, maximizing performance and strong team-building by inspiring colleagues. However, he again fails to provide a professional example when he utilized those skills. The hiring manager must take him at his word, which doesn’t hold much weight during a job search when a professional relationship hasn't been established.
End your cover letter on a strong note by reaffirming your interest in the position, thanking the reader for their time and issuing an invitation to communicate in the future. Mr. Dominguez is confident and assertive in his closing statement. He lets the hiring manager know that he’s attaching his resume and plans to reach out within a week before respectfully thanking the manager for their time. It's a short and compelling closing statement.
Don’t ruin an otherwise impressive cover letter with sloppy proofreading efforts. Prove you’re detail-oriented by double-checking for spelling and grammar errors. Consider having someone else read it to catch anything you missed. Mr. Dominquez did a decent job of proofreading his cover letter. However, he did miss the extra space before the comma in Mandeville, NY. That typo comes near the top of the page and can send up red flags that eliminate Mr. Dominguez from the running, especially if he’s in charge of correspondence.