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Your cover letter is as important as your resume when applying for an administrative assistant position, especially if you'd like to run an executive-level. The resume demonstrates your administrative skills: your cover letter connects with the department head and lets you promote your filing, scheduling, editing and communication skills with professional examples.
Our cover letter sample is paired with detailed help and advice on the importance of using action verbs tailored specifically for executive assistant positions. Use our cover letter examples to build and personalize your cover letter to each office head.
The most common sections you’ll see on a cover letter include:
Cover Letter Sections
The heading in our samples includes the date and addressee’s information. Use the name of the hiring manager followed by the company address. Locate the individual’s name by searching the company’s website, checking LinkedIn or calling and asking the company’s receptionist.
Use a personalized salutation to greet the individual. If you can’t locate a name, use a general greeting, such as “Dear Hiring Manager” or the name of the executive who’s desk you’ll run. Avoid impersonal salutations such as “To Whom It May Concern.”
Start the letter with a compelling statement about your desire to work for the company. Are you interested in the company history, mission or growth? This hook should make the HR manager want to continue reading, and indicates that you’ve done your research and are dedicated to contributing to their success with your administrative skills.
Scan the job description and highlight keywords or repeated phrases used throughout the posting. Showcase your administrative skills and experience in the body of the executive assistant cover letter by using these same keywords if you share that background. Don’t say that you’re familiar with creating multiple files through Lucidchart if you’ve exclusively worked with another management system — it’s a surefire way to lose the role.
Close your letter by suggesting a plan of action. Request an interview or promise to follow up on a specific day and time. Thank the individual for their consideration and time.
End your letter with a simple sign-off, like “Sincerely” or “Regards.” Sign your name in pen if you’re mailing a hard copy, or type your name if you’re sending an email.
This template is perfect if you’re seeking a bold visual statement, and also demonstrates that you are as up-to-date as your potential employer.
With its striking fonts and vivid coloring, this cover letter template helps you make a strong impression with hiring managers.
For job seekers who want to show off strong qualifications and experience without distracting bells and whistles, this clean cover letter example fits the bill.
The classic cover letter template is a good choice for job candidates with minimal experience who want to project a professional image.
This sharp layout places emphasis on job experience and major achievements, highlighting your abilities as a top-level manager.
This cover letter example is easily adaptable across many professions, allowing you to detail your experience, leadership skills, and technical expertise.
This clean template emphasizes your progressive, up-to-date experience and achievements -- the qualities that pioneering, cutting-edge companies seek.
This solid template lets you get to the point with your credentials, and why you are a good fit for the job.
When you need to get all the important details about your capabilities across without wasting space, use this compact, well-organized template.
Action verbs and phrases used in an administrative assistant cover letter reflect the skills and experience that are reliable, easily verified, and can be measured and observed. They also help set you apart from other applicants because they relate directly to the requirements listed in the job posting.
Action verbs are often most effective when they’re paired with a specific past role or project where your skills were crucial to the organization’s success. Some examples of work experience statements that cover action include:
Implemented: You can show the employer how you helped implement new software systems to maintain confidentiality on sensitive client documents.
Collaborated: Administrative assistants often collaborate on special projects with others in the office. You can show how you maintained complex scheduling tasks on projects.
Documented: Often used to illustrate your preparation of financial information and invoices using MS Office.
Every detail of experience should relate to a function of an executive assistant’s job. For example, instead of saying you typed out all letters to customers, you might say, “I prepared correspondence for all upper-level management.” Your work history should capture your performance. Start each sentence with an action verb. Use our administrative assistant cover letter samples to understand how to organize your experience, and highlight your skills in a way that gets you noticed.
Keywords related to the administrative assistant duties are often found in the job description. They are an important way for hiring managers to determine if an applicant qualifies for the position. About 90 percent of large companies use applicant tracking systems, or ATS, to assist with recruiting new employees. Programs like Oracle Taleo Recruiting Cloud Service, ADP Recruiting Management and JobVite collect, scan, sort and rank applicants based on the keywords in their cover letters, resumes and job applications. Some common words used on administrative assistant job boards include the word like proofread, maintain, organize, and prepare.
These applications compare how your cover letter uses the words and phrases the job description and ranks it. Recruiters focus on the top cover letters. Our executive assistant cover letter sample helps you construct the body of your cover letter with keywords that are as closely related to the company job description with paragraphs similar to the following:
“During my previous tenure as assistant for a mid-level executive, I maintained and streamlined the department calendar and reduced the number of redundant meetings by 18 hours a week.”Build a Cover Letter
Win over a future employer by crafting a letter that complements your resume. Expand on key accomplishments or highlight three to four skills where you showed results on a past project. Use this opportunity to inject personality by showing warmth, a personal connection with the company, or to show your passion for your career choice.
Our executive administrative assistant cover letter sample shows you how to build the perfect cover letter when applying for your next job. Our administrative assistant resume samples show you how to write a professional resume to impress hiring managers and complement your cover letter.