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Clerical work can vary from office, information and administrative environments. We can help you create a customized, stand-out cover letter specifically for general office clerks that highlights your communication skills, software program experience and other abilities. Our combination approach of cover letter sample, keyword-driven advice and simple online toolkit gets results.
If you’d like to attempt to fully write your cover letter, follow the writing guides below. However, if you’d like additional DIY help, our builder simplifies the process. Follow a few prompts and answer a few questions about your previous office skills to create an ideal clerical cover letter.
The most common sections you’ll see on a cover letter include:
Cover Letter Sections
The heading is located at the top of our cover letter example. It contains the date and address of the potential employer. You should also include the name of the office manager, human resources director or hiring manager.
Greet your contact person or hiring manager with a simple salutation. Research the name of the contact person through the company’s website, LinkedIn profile or Facebook page, or call and politely ask the receptionist.
Open your letter with a compelling statement about what sets you apart from other applicants. Establish a personal connection with the HR manager and explain how you can solve the company’s need with your experience and skills. These first few statements should entice the HR manager to want to continue reading.
You can accomplish this by explaining why you are interested in the clerical position, or how your previous experience meets the job requirements. For example, if the job role requires you to answer phones, follow-up with clients, pick up and sort mail, and perform inventory on office supplies and machinery, then you’ll want to provide an example of when you successfully completed these tasks and saved your previous employer time or money.
Expand on a few skills and accomplishments listed on your resume that pertain to the general office clerk position. Use keywords and phrases listed in the job description to help link you to what the employer is looking for. Quantify your experience in other office positions. For example, you might mention you saved your previous employer $2,000 a year in stationery supplies after setting customers up on paperless billing. Also, note any certifications in office software programs or special office training you’ve had. Examples can be located on our cover letter samples page.
Close your letter with a promise to follow up on a specific day and time, and be sure to thank the individual for their time and consideration.
End your letter with a simple sign-off, and sign your name in pen if you’re mailing a hard copy.
This template is perfect if you’re seeking a bold visual statement, and also demonstrates that you are as up-to-date as your potential employer.
With its striking fonts and vivid coloring, this cover letter template helps you make a strong impression with hiring managers.
For job seekers who want to show off strong qualifications and experience without distracting bells and whistles, this clean cover letter example fits the bill.
The classic cover letter template is a good choice for job candidates with minimal experience who want to project a professional image.
This sharp layout places emphasis on job experience and major achievements, highlighting your abilities as a top-level manager.
This cover letter example is easily adaptable across many professions, allowing you to detail your experience, leadership skills, and technical expertise.
This clean template emphasizes your progressive, up-to-date experience and achievements -- the qualities that pioneering, cutting-edge companies seek.
This solid template lets you get to the point with your credentials, and why you are a good fit for the job.
When you need to get all the important details about your capabilities across without wasting space, use this compact, well-organized template.
Action verbs that pertain to clerical positions help you take ownership of your experience and accomplishments. Peruse the job description and highlight any action verbs used by the hiring manager and pair them with your accomplishments. Every detail of your experience should relate to clerical work and how you’ve helped make a previous company better through active participation.
Clerical work involves attention to detail, advanced computer skills and organization. These are hard skills or technical skills required to do the job. Soft skills focus on emotional intelligence and interpersonal skills like communication and a positive attitude. When it comes to two candidates who are equal in hard skills, employers use soft skills to tip the balance. When writing your clerical cover letter, use both types of skills to sell yourself to a potential employer. For example, key action verbs may include:
Distribute: In a clerical position you might need to draft and then distribute documents like memos or important forms throughout your workplace.
Maintain: Maintaining informational order in your office is a central part of most clerical positions.
Coordinate: Making sure you’ve gathered and recorded the correct information (often by coordinating effectively with your coworkers) is a must for all clerical roles.
Prepare: Show hiring managers that you have the skills required to prepare financial documents or other types of collected, recorded information.
Demonstrate: You might demonstrate time management skills by coordinating with others to successfully meet deadlines and finish projects.
Collaborate: Show that you can collaborate with coworkers, perhaps to help plan successful marketing events.
Many recruiters use an applicant tracking system (ATS) to help narrow down the number of applications they must sift through. An ATS is pre-programmed with keywords pulled directly from the job description. These software programs categorize applications based on how well the resume and cover letter match the job description.
Get past these programs by critically analyzing the job ad for potential keywords like repeated responsibilities, highlighted phrases, or rephrased tasks. Once you identify those keywords, be sure to include them on your resume and prioritize professional examples on your cover letter.Build a Cover Letter
Your clerical cover letter gives you a chance to expand your resume by highlighting three or four skills where you delivered results. While the resume is a technical piece, your cover letter provides an opportunity to show warmth and personality, and offers a way to show your passion for clerical work.