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As someone highly skilled in working with department heads to draft job descriptions and identify potential candidates for open positions, you know what hiring managers are looking for. Use our cover letter sample as a first-draft guide to get a general sense of how your fellow HR representatives present themselves.

The following example, along with your inside knowledge, should help you fully customize your cover letter. If you need a little additional help along the way, follow our section-by-section guide to fully personalize and optimize your cover letter.

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Sections of a Human Resources Cover letter

The most common sections you’ll see on a cover letter include:

Resume Sections

Begin your human resources cover letter with a heading that lists your full name, a professional email address and contact information so recruiters can reach you via email or phone. You don’t need to include a physical address.

    Example

    Heading

    Open your HR cover letter with a greeting that addresses your contact by their name and professional title. Research the company you’re targeting to obtain the name of the person who will be looking at your cover letter.

      Example

      Greeting

      Next, introduce yourself descriptively, using keywords and phrases from the job posting that align with your experience. Make a persuasive argument to show how your background in human resources best matches the company’s expectations for the position. If possible, include a challenging accomplishment like the successful hiring of an elusive candidate for a rare role, and how your keen eye can recruit similar professionals to your new company.

        Example

        Introduction

        Continue the narrative of your cover letter by detailing aspects of your experience in HR roles like recruiting, payroll, hiring and firing, employee engagement or strategic policy design. Pay careful attention to what the company lists in its job posting, and illustrate how your background matches its expectations. Be sure to include any certifications you’ve earned, such as a Professional in Human Resources (PHR) certificate.

          Example

          Body

          Bring your now-personalized human resources cover letter sample to a close by reiterating your interest in the open position. Then, thank the recruiter for the time they’ve spent reviewing your information. If you’re comfortable with it, appeal to their sense of camaraderie by outlining your personal successes and struggles with recruiting and screening candidates. Finally, invite the person to contact you in the future.

            Example

            Closing

            Conclude your human resources cover letter with a phrase like “Best regards,” “Regards,” “Sincerely” or “Sincerely yours,” followed by your full name on the next line. Digitally add your signature. Remember to include the initials relevant to your certifications as an HR professional, such as PHR, SPHR or GPHR. To close, add your email and phone number again to give the recipient the opportunity to contact you directly without scrolling back to the beginning of your cover letter.

              Example

              Signature

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              Make Your Cover Letter Stand Out

              Statistically, 250 professionals submit resumes for each open corporate position. Hiring managers will only choose a handful of these applicants to interview. This reinforces how critical it is for you to submit an enticing resume and cover letter that aligns with the field's needs. You can achieve this with the strategic use of action verbs and keywords — coded terms that are frequently used in job descriptions to indicate internal HR responsibilities and lingo.

              Some important action verb keywords to work into your human resources cover letter example include:

              Administer: You might oversee or administer a human resources work-related training exercise or a program for employee health benefits.

              Develop Internal Collaboration: A goal of any HR worker should be to help develop and maintain inter-office communication and working relationships.

              Engage With Multi-level Colleagues: An HR professional should be able to comfortably engage with anyone in their workplace, whether that’s via polite small talk or a disciplinary action.

              Implement Company-Wide Policies: An HR department might implement new policies or workplace procedures in an effort to adapt to new business practices or improve aspects of workplace culture.

              Investigate Workplace Culture: HR workers have a responsibility to investigate claims of workplace harassment or other breaches of employee conduct.

              Importance of Using HR Job-related Keywords

              Convert these HR action verbs into keywords or phrases and incorporate them into your cover letter. Important terms related to the HR field include employee engagement, HRIS (human resource information system), leadership development, workforce strategy, succession planning and talent management. As you can see in our example, these keywords will make your cover letter more likely to get past an applicant tracking system (ATS) and into the hands of a recruiter.

              An ATS is programmed to evaluate cover letters and resumes to find those that specifically incorporate the same keywords as listed in the job posting. This technology highlights the best-matched candidates by eliminating half of all applicants.

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              Match Your Human Resources Cover Letter to Your Resume

              After completing your human resources cover letter, match it back to your resume by elaborating on the experience and skills you briefly teased in the letter. For example, expand upon professional certifications that you referenced in your resume by writing a blurb about the continuing education you’ve completed to enhance your mastery of HR capabilities.

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              Additional Administration Cover Letters

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