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Office managers coordinate supportive services for businesses, including supervising activities that keep the office operating smoothly. Job growth for office managers has better than average projections, but an office manager cover letter sample could help you gain more interviews for competitive positions.
We wrote a sample cover letter that demonstrates the best ways to showcase your administrative skills, along with quick writing tips that help you write a similar letter. You can also create a professional cover letter that strengthens your resume with our quick and easy builder — just pick a template, answer a few questions, and you’ll have a strong first draft that you customize for each new job application.
The most common sections you’ll see on a cover letter include:
Follow a business letter format with your name and contact information, and the employer name and address at the top of the page. List your name followed by credentials that are integral to the job, such as a Master in Business Administration (MBA.)
Find a contact name to address your cover letter to from the job posting or by researching the company, if possible. Doing so demonstrates your attention to detail.
Start with a strong hook that introduces your relevant skill set, like organization, budgeting and scheduling. Make a good impression by ensuring the hiring manager’s initial evaluation of your written communication skills is favorable, which is vital for office managers.
Discuss your professional qualifications, such as specific experience in expense reporting or conflict-management and skills or specialized training relevant to the job description. Explain how these qualifications make you the ideal office manager for the job.
End your office manager cover letter example by reaffirming your interest in the position and indicating you’re enclosing a resume. Remember that this cover letter should build on the experience introduced on the resume, not just repeat it. Politely suggest further steps, such as scheduling an interview, and thank the hiring manager for reading your letter.
Use a formal closing, such as “Sincerely,” to demonstrate your professionalism as an experienced office manager. If you’re mailing in your application, leave space between your closing and typewritten name for your signature.
This template is perfect if you’re seeking a bold visual statement, and also demonstrates that you are as up-to-date as your potential employer.
With its striking fonts and vivid coloring, this cover letter template helps you make a strong impression with hiring managers.
For job seekers who want to show off strong qualifications and experience without distracting bells and whistles, this clean cover letter example fits the bill.
The classic cover letter template is a good choice for job candidates with minimal experience who want to project a professional image.
This sharp layout places emphasis on job experience and major achievements, highlighting your abilities as a top-level manager.
This cover letter example is easily adaptable across many professions, allowing you to detail your experience, leadership skills, and technical expertise.
This clean template emphasizes your progressive, up-to-date experience and achievements -- the qualities that pioneering, cutting-edge companies seek.
This solid template lets you get to the point with your credentials, and why you are a good fit for the job.
When you need to get all the important details about your capabilities across without wasting space, use this compact, well-organized template.
While analyzing office manager job postings, pay attention to commonly used action verbs in the job duties sections. Common job duties for office managers include the ability to supervise office staff in various tasks. This and other common action verbs might be used in these ways on your cover letter:
Supervise: Supervised office staff in various tasks, offering constructive feedback where necessary and appropriate.
Manage: Managed and oversaw the ordering of supplies and necessary office maintenance.
Collect: Collected opinions and information from staff regarding office upgrades and changes.
Input: Input requests to vendors to ensure up-to-date office accommodations for employees.
Operate: Operated between departments, ensuring cohesion in all multidisciplinary projects.
Identifying action verbs to use as keywords is an important ability, especially if you’re applying to large companies that may use applicant tracking systems (ATS) to pre-filter cover letters and resumes. These systems scan applicant documents looking for specific keywords, which you may be able to predict from the job posting. Applications missing these keywords aren’t passed on for follow-up by a hiring manager, even if the applicant is more qualified than others.
Work identified keywords naturally into your cover letter, but make sure you use the exact keywords from the job posting. Match these keywords to your actual work experience and skills to personalize our office manager cover letter sample. If you’re answering a job posting for an experienced office manager who can manage the day-to-day operations of the office, consider writing a custom statement like this:
“During the five years I worked as an office manager for XYZ Company, I managed the day-to-day operations of their business office, which required me to collect weekly payroll and new personnel data and input this information into Microsoft Office programs including Microsoft Excel and Access.”Build a Cover Letter
Convert an office manager cover letter example into a comprehensive collection of your notable job-related skills that strengthen your resume. If your resume includes a bullet list of numerous software programs you’ve mastered, but the office manager job only requires QuickBooks, detail previous positions involving QuickBooks in your cover letter.