Sales Invoice Templates

Understanding Sales Invoices and Sales Invoice Templates to Download

A sales invoice is a document issued by a seller to a buyer. It may also be known as a purchase invoice or commercial invoice. The invoice is a record that details what has been ordered, the date it was despatched and the amount of money owed. Some invoices may be more detailed than that and could include payment terms or other order-specific information.

Variations in Sales Invoice Formats and Terms

You’ll find a wide variation in sales invoice templates because there are so many different uses for them. There is no ‘one-size-fits-all’ rule for how they should look and the information they should include.

Not only can invoices differ based on the company, but you can also expect differences depending on the industry you’re in and sometimes even the country. Because business is so global these days, it’s good practice to make sure you include all applicable information if you’re dealing with clients in a foreign country and billing in a different currency.

Here are some related sales invoice terms you might see:

VAT Invoice. If you routinely deal with firms in Europe, you’ll need VAT invoice that contain a field for a VAT (Value Added Tax) identification number, which is used by international companies instead of the retail sales tax common to U.S. businesses.

Purchase Invoice. This is the same thing as a sales invoice, and the phrase used usually depends on which end of the transaction the user is on. The buyer may call it a purchase invoice since he or she is the one making a purchase, whereas the seller may refer to it as as sales invoice.

Credit Note. Also known as a credit memo, a credit note is issued by a seller to a buyer to detail that a specific amount has been credited to the buyer’s account, often due to correcting a mistake. It may be considered the opposite of a sales invoice.

Proforma Invoice. This document is a preliminary bill documenting the commitment of a seller to deliver goods for a specific price. Because the product hasn’t yet changed hands, a proforma invoice, also known as a sales order, isn’t a true invoice or official receipt.

To make things simpler, you can just call the document an invoice. Other common terms for the same thing include “billing invoice” or simply “bill.”

Commercial invoices will often contain much of the same fields and information that you’ll find on a general invoice template, such as date, invoice number, payment methods and payment terms.

Depending on how detailed your records are required to be, you might need to use tax invoice templates that include fields for tax payments, the tax rate and/or tax breakdown.

Free Sales Invoice Templates

It’s a legal requirement for any business to keep accurate accounting records of everything from tax payments to merchandise numbers. Using templates for invoices allows you to fulfil this requirement quickly and easily, saving you money. As well as that, they allow you to keep track of payments coming in – and when they’re due – and goods going out.


Templates also help companies present an organized, professional appearance when dealing with customers. Instead of trying to come up with an invoice form on your own, select one of the pre-designed sale invoice templates below. They are free to download and you can easily choose a simple or more detailed option that best suits your business needs.

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Word