Free Downloadable Administrative Resume Templates and Expert Writing Tips
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No office can function effectively without an office manager, administrative assistant or executive assistant. We’ll help you land your next administrative position by showcasing your organizational, managerial, and social skills with career-specific resume examples, downloadable templates, and our list of top administrative skills.
Best Free Downloadable Resume Templates for Administrative Jobs
Hire MeThis elegant administrative resume is easy to download to your word processing program. Reformat the sections as needed, add your personal and professional accomplishments, and customize them to suit your job-seeking needs.
Elegant TraditionalThis standard resume from our free DIY downloadable library is ideal for administrative positions in long-established companies. The simple design appeals to most people and places the focus on your accomplishments. Download this resume to your preferred word processing software.
VocationalThis zero-frills resume prioritizes your qualifications and accomplishments over design. As an administrative professional, you can list examples such as installing new scheduling software that minimized wait times and autofilled conference call option.
VibrantThis simple but elegant chronological resume uses tables and grids to outline your previous job and their related responsibilities. The design elements make it easy for hiring managers to skim through your career timeline.
UpfrontThis traditional resume uses strategic bursts of color to differentiate the various resume sections. The chronological structure is ideal for job seekers with a steady history of 10 or more years in administrative work.
TextureThis technical resume template borrows heavily from CVs and allows you to add administrative awards, certifications, and a graded skills list to showcase your training and competencies alongside your career accomplishments.
What Can You Earn as an Administrative Professional?
If you’re curious about this career tract or planning your next steps, you may wonder how much you can earn as an administrative professional. Your potential administrative earnings may vary according to your specialization, location and employer.
According to the Bureau of Labor Statistics, these are average national wages for the following administrative branches.
Top Administrative Skills for Your Resume
Skills are the understated heroes of your resume. You’ll showcase your soft, hard, and technical skills across the following resume sections:
- Professional Summary: Feature one to two skills within this brief three-sentence paragraph. For example, a legal assistant might mention their relative speed in filing trial briefs and transcribing testimonies under their summary statement. Still a personal assistant would showcase their ability to confirm appointments and quickly find alternate venues or staff members in the event of a last-minute cancellation.
- Skills Section: Feature six to eight skills in bullet list form. For example, the hypothetical legal assistant we mentioned features legal administrative skills such as organizing files, requesting subpoenas, collaborating with paralegals, typing speed, note-taking, and attention to detail.
- Work History: Feature one skill per descriptive sentence under each former role. For example, a personal assistant might refer to their time management skills by writing that they “Identified redundant meetings and streamlined department calendars, providing department heads additional time to review quarterly projections and react to real-time finances.”
To help you bolster your resume and accurately demonstrate your qualifications, we compiled a list of the frequently requested administrative skills found on active job boards.
Soft skills are also known as the skills that enable you to be a communicative team member and functional employee. As an administrative professional, you’ll want to showcase the following interpersonal skills:
- 1. Verbal communication
- 2. Written communication
- 3. Organizational skills
- 4. Time management
- 5. Resourcefulness
- 6. Detail-oriented
- 7. Attention to detail
- 8. Social anticipations
- 9. Strategic planning
- 10. Listening skills
Hard skills are learned and practiced skills that require specific knowledge related to a job or task. As an administrative professional, these learned skills often include familiarity with time management programs, spreadsheets, and schedules. We share a few skills that might strengthen your administrative resume:
- 1. Correspondence organization
- 2. Answer telephones
- 3. Document management
- 4. Email and faxing
- 5. Maintain and organize office records
- 6. Maintain and organize files
- 7. Order and inventory office supplies
- 8. Troubleshoot printing machines
- 9. Dictation
- 10. Note-taking
Technical skills are highly specialized abilities or knowledge used to perform practical tasks:
- 1. Quickbooks
- 2. Outlook
- 3. Gmail
- 4. IT knowledge
- 5. Microsoft Office 365
- 6. Microsoft Office 2016/2019
- 7. Google Workspace
Best 5 Certifications for Your Administrative Resume
Although you can learn on the job, you may find help finding a specialized or high-paying position by studying and registering for specialized administrative courses. You can feature these additional courses on your education sections underneath your degrees.
- Professional Administrative Certification of Excellence (PACE)
- Certified Professional – Human Resource Administrative (IPMA-CP)
- Project Management (PM)
- Certified Administrative Professional (CAP)
- Microsoft Office Specialist: Expert – Office 365 and Office 2019
What are the top 3 skills of an administrative assistant?
Your top 3 skills will vary depending on the administrative role you’re applying for. Administrative assistants should feature the following top 3 requested skills on their resume.
- Written and verbal communication skills
- Attention to detail
What do administrative assistants mention under a summary statement?
Your summary statement, also known as the professional summary we mentioned before, needs to showcase one or two skills mentioned on the job advertisement. An interview-winning statement will accomplish the following goals
- Identify the main hiring need from the open job opportunity
- Showcase a professional skill or ability that fills the main hiring need.
- Share a practical example of your skill set in effect.
What are examples of administrative duties?
If you’re interested in pursuing an administrative career, you’re probably curious about your potential daily responsibilities. Most administratives duties fall into the following examples:
- Manage and transfer incoming calls.
- Manage appointments and event calendars
- Organized staff meetings
- Handle incoming and outgoing mail
- Prepare office memos and reports
- Maintain filing systems and electronic databases
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