Free Memo Templates: 54 Samples For Any Business

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A memo (also known as “memorandum“) is a written document used for communication purpose within an organization. Memo can have many uses, but most often it is used to inform (news, notice, updates), to persuade (tell employees about something that should be done), or to issue instructions (request employees to do something).

free memo templates
how to write a memo

How to write a memo

Memo is normally structured on semi formal basis and is usually not more than a page long.

Memo can be used to:

  • persuade to action (we should do this)
  • issue a directive (do this)
  • provide a report / to notify (here’s what was done, here is what is going to happen, or here’s what we found out)

In order to render a memo an effective business communication tool, you want to include some key components:

  • Purpose statement (why do you write this memo?)
  • Main content (what are the facts you would like to communicate?)
  • Action statement (what would you like people to do?)

The theme of the document might be different but the outline is usually very similar and includes two main sections: the Heading and the Message. The Heading section identifies the recipients, the sender, date on which the document had been sent and the subject, which explains the purpose of the communication. The Message section is where you describe the subject matter in detail.

Memo Outline format: heading and message

Heading

To: fill in the name of the recipient. For an informal memo use only the first name. For a formal memo use a full name of the recipient. If the recipient is not in your department, mention his / her full name along with the name of the department. It is not required to write a salutation before the name, for example, Mr., Miss, Ms., or Mrs. in informal memos while salutations are recommended when memo is formal.

From: fill in the sender’s name. Again, only the first name for informal memo and full name for formal memo. Sender’s full name along with his / her department name is recommended when sending the memo from one department to another.

Date: enter the date when the memo is sent. If you company is international, you want to avoid possible confusion between different date formats (dd.mm.yy and mm.dd.yy) by writing your date in a confusion-free manner, e.g. June 8, 2013.

Subject: identify the purpose of the memo in a clear, short, descriptive subject.

Message

This is where the actual message of the memo goes. Try keeping it short and fit everything on a single page. If your message is longer, use subheadings to divide your message.

memo-format

Download free memo templates in MS Word

Simple memo examples

Below you will find simple memorandum templates. These are very simple basic designs: no images, formal, neutral. They will work for most businesses. If you are looking for something less formal be sure to scroll down to next section with Creative Memo Examples.

  • Black-Line-memo-sample

    Black Line memo sample

    36,058 downloads
  • Blue Gradient sample of memo

    16,691 downloads
  • Red Sidebar Business Memo

    15,055 downloads
  • Big title blue sidebar

    11,391 downloads
  • Very Simple Memorandum

    8,772 downloads
  • Blue and Brown memo example

    8,253 downloads
  • Simple gradient business memo

    7,036 downloads
  • Simple lines design

    5,036 downloads
  • Brown Sidebar

    4,219 downloads
  • Simple elegant free memo sample

    3,947 downloads
  • Elegant Simple Memo sample

    3,756 downloads
  • Simple sidebar business memo

    2,940 downloads
  • Sidebar address design

    2,555 downloads
  • memo template word 2010

    Memo template word 2010

    2,372 downloads
  • Confidential theme memo sample

    2,324 downloads
  • Simple elegant memo

    2,263 downloads
  • Blue elegant memo

    2,261 downloads
  • Telepro Memo Template

    2,198 downloads
  • Simple confidential memo template

    2,053 downloads
  • Elegant Outlined Memo

    1,849 downloads
  • Technova Innovation Memo Template

    1,833 downloads
  • Simple confidential sidebar memo

    1,730 downloads
  • Blue border memorandum template

    1,292 downloads

Creative memo examples

Since memo is an internal tool, its design also does not have to be very formal or dry. While many companies will use a single document format for all internal communication, creating different memo designs is also very popular. For example, there could be a special memo format to announce arrival of a new team member, or to congratulate with holidays.

  • Header waves simple design

    7,998 downloads
  • Floral design

    6,258 downloads
  • Blue waves memo letter example

    5,529 downloads
  • Flexible technology

    4,487 downloads
  • Free memo template with a clock

    4,307 downloads
  • Creative writing design

    4,177 downloads
  • Post it Sticky Note Design

    3,850 downloads
  • Corporate blue waves

    3,203 downloads
  • Green gradient

    3,203 downloads
  • Corporate blue waves header

    3,102 downloads
  • Blue striped header

    3,056 downloads
  • Global company theme

    3,031 downloads
  • Binary code technology theme

    2,560 downloads
  • Wayland High School

    2,555 downloads
  • Computer mouse IT theme

    2,447 downloads
  • Paper with a paper clip memo template

    2,343 downloads
  • World map sample

    2,167 downloads
  • Skyblue memo

    2,125 downloads
  • Corner lines

    2,068 downloads
  • Orange header pin

    2,008 downloads
  • Paper clip sidebar sample

    1,986 downloads
  • A simple memo with blakish blue and red theme

    1,966 downloads
  • Notebook background theme

    1,959 downloads
  • Blue mountain header

    1,877 downloads
  • Chemical theme

    1,871 downloads
  • Pin free memo template

    1,865 downloads
  • Christmas theme

    1,751 downloads
  • Black square letters memo

    1,335 downloads
  • Simple blue memo

    1,128 downloads
  • Very simple memo with border

    1,106 downloads