Free Memo Templates: 54 Samples For Any Business

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A memo (also known as “memorandum“) is a written document used for communication purpose within an organization. Memo can have many uses, but most often it is used to inform (news, notice, updates), to persuade (tell employees about something that should be done), or to issue instructions (request employees to do something).

free memo templates
how to write a memo

How to write a memo

Memo is normally structured on semi formal basis and is usually not more than a page long.

Memo can be used to:

  • persuade to action (we should do this)
  • issue a directive (do this)
  • provide a report / to notify (here’s what was done, here is what is going to happen, or here’s what we found out)

In order to render a memo an effective business communication tool, you want to include some key components:

  • Purpose statement (why do you write this memo?)
  • Main content (what are the facts you would like to communicate?)
  • Action statement (what would you like people to do?)

The theme of the document might be different but the outline is usually very similar and includes two main sections: the Heading and the Message. The Heading section identifies the recipients, the sender, date on which the document had been sent and the subject, which explains the purpose of the communication. The Message section is where you describe the subject matter in detail.

Memo Outline format: heading and message

Heading

To: fill in the name of the recipient. For an informal memo use only the first name. For a formal memo use a full name of the recipient. If the recipient is not in your department, mention his / her full name along with the name of the department. It is not required to write a salutation before the name, for example, Mr., Miss, Ms., or Mrs. in informal memos while salutations are recommended when memo is formal.

From: fill in the sender’s name. Again, only the first name for informal memo and full name for formal memo. Sender’s full name along with his / her department name is recommended when sending the memo from one department to another.

Date: enter the date when the memo is sent. If you company is international, you want to avoid possible confusion between different date formats (dd.mm.yy and mm.dd.yy) by writing your date in a confusion-free manner, e.g. June 8, 2013.

Subject: identify the purpose of the memo in a clear, short, descriptive subject.

Message

This is where the actual message of the memo goes. Try keeping it short and fit everything on a single page. If your message is longer, use subheadings to divide your message.

memo-format

Download free memo templates in MS Word

Simple memo examples

Below you will find simple memorandum templates. These are very simple basic designs: no images, formal, neutral. They will work for most businesses. If you are looking for something less formal be sure to scroll down to next section with Creative Memo Examples.

  • Black Line memo sample

    Black Line memo sample

    36246 downloads
  • Blue Gradient sample of memo

    Blue Gradient sample of memo

    16751 downloads
  • Red Sidebar Business Memo

    Red Sidebar Business Memo

    15133 downloads
  • Big title blue sidebar free memo template

    Big title blue sidebar

    11442 downloads
  • Very simple memo with border

    Very Simple Memorandum

    8815 downloads
  • Blue and Brown memo example

    Blue and Brown memo example

    8296 downloads
  • Simple gradient business memo

    Simple gradient business memo

    7056 downloads
  • Simple lines free memo template

    Simple lines design

    5079 downloads
  • Brown Sidebar Free Memo Template

    Brown Sidebar

    4244 downloads
  • Simple elegant free memo template Template

    Simple elegant free memo sample

    3994 downloads
  • Elegant Simple Memo sample

    Elegant Simple Memo sample

    3796 downloads
  • Simple sidebar business memo Template

    Simple sidebar business memo

    2986 downloads
  • Blue sidebar space design Memo Template

    Sidebar address design

    2586 downloads
  • Memo Template Word 2010

    Memo template word 2010

    2411 downloads
  • Confidential theme memo sample

    Confidential theme memo sample

    2354 downloads
  • Simple elegant memo

    Simple elegant memo

    2300 downloads
  • Blue elegant memo

    Blue elegant memo

    2297 downloads
  • Telepro Memo Template

    Telepro Memo Template

    2238 downloads
  • Simple confidential memo template

    Simple confidential memo template

    2081 downloads
  • Elegant Outlined Memo

    Elegant Outlined Memo

    1874 downloads
  • Technova Innovation Memo Template

    Technova Innovation Memo Template

    1871 downloads
  • Simple confidential sidebar memo

    Simple confidential sidebar memo

    1752 downloads
  • Blue page border theme

    Blue border memorandum template

    1311 downloads

Creative memo examples

Since memo is an internal tool, its design also does not have to be very formal or dry. While many companies will use a single document format for all internal communication, creating different memo designs is also very popular. For example, there could be a special memo format to announce arrival of a new team member, or to congratulate with holidays.

  • Header waves simple memo

    Header waves simple design

    8101 downloads
  • Floral memo template

    Floral design

    6293 downloads
  • Blue waves memo letter example

    Blue waves memo letter example

    5570 downloads
  • Flexible technology memo template

    Flexible technology

    4520 downloads
  • Free memo template with a clock

    Free memo template with a clock

    4344 downloads
  • Creative writing free memo template

    Creative writing design

    4205 downloads
  • Post it memo template

    Post it Sticky Note Design

    3880 downloads
  • Example of memo with blue waves

    Corporate blue waves

    3242 downloads
  • Green gradient memo

    Green gradient

    3236 downloads
  • Blue waves sample memo

    Corporate blue waves header

    3128 downloads
  • Blue striped header memo

    Blue striped header

    3096 downloads
  • Blue Waves and Globe Memo Template

    Global company theme

    3064 downloads
  • Binary code technology memo

    Binary code technology theme

    2588 downloads
  • Wayland High School Memo Template

    Wayland High School

    2584 downloads
  • Computer mouse free memo template

    Computer mouse IT theme

    2470 downloads
  • Paper with a paper clip memo template

    Paper with a paper clip memo template

    2364 downloads
  • Blue wold sample of memo

    World map sample

    2194 downloads
  • Skyblue memo

    Skyblue memo

    2147 downloads
  • Corner lines memo

    Corner lines

    2091 downloads
  • Orange header pin memo template

    Orange header pin

    2031 downloads
  • Paper clip sidebar memo template

    Paper clip sidebar sample

    2015 downloads
  • A simple memo with blakish blue and red theme

    A simple memo with blakish blue and red theme

    1991 downloads
  • Notebook memo template

    Notebook background theme

    1979 downloads
  • Blue mountain memo template

    Blue mountain header

    1901 downloads
  • Chemical theme memo template

    Chemical theme

    1896 downloads
  • Pin free memo template

    Pin free memo template

    1886 downloads
  • Christmas memo template

    Christmas theme

    1771 downloads
  • Black square letters memo

    Black square letters memo

    1354 downloads
  • Simple blue memo

    Simple blue memo

    1148 downloads
  • Very simple memo with border

    Very simple memo with border

    1127 downloads