Free Memo Templates: 54 Samples For Any Business

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A memo (also known as “memorandum“) is a written document used for communication purpose within an organization. Memo can have many uses, but most often it is used to inform (news, notice, updates), to persuade (tell employees about something that should be done), or to issue instructions (request employees to do something).

free memo templates
how to write a memo

How to write a memo

Memo is normally structured on semi formal basis and is usually not more than a page long.

Memo can be used to:

  • persuade to action (we should do this)
  • issue a directive (do this)
  • provide a report / to notify (here’s what was done, here is what is going to happen, or here’s what we found out)

In order to render a memo an effective business communication tool, you want to include some key components:

  • Purpose statement (why do you write this memo?)
  • Main content (what are the facts you would like to communicate?)
  • Action statement (what would you like people to do?)

The theme of the document might be different but the outline is usually very similar and includes two main sections: the Heading and the Message. The Heading section identifies the recipients, the sender, date on which the document had been sent and the subject, which explains the purpose of the communication. The Message section is where you describe the subject matter in detail.

Memo Outline format: heading and message

Heading

To: fill in the name of the recipient. For an informal memo use only the first name. For a formal memo use a full name of the recipient. If the recipient is not in your department, mention his / her full name along with the name of the department. It is not required to write a salutation before the name, for example, Mr., Miss, Ms., or Mrs. in informal memos while salutations are recommended when memo is formal.

From: fill in the sender’s name. Again, only the first name for informal memo and full name for formal memo. Sender’s full name along with his / her department name is recommended when sending the memo from one department to another.

Date: enter the date when the memo is sent. If you company is international, you want to avoid possible confusion between different date formats (dd.mm.yy and mm.dd.yy) by writing your date in a confusion-free manner, e.g. June 8, 2013.

Subject: identify the purpose of the memo in a clear, short, descriptive subject.

Message

This is where the actual message of the memo goes. Try keeping it short and fit everything on a single page. If your message is longer, use subheadings to divide your message.

memo-format

Download free memo templates in MS Word

Simple memo examples

Below you will find simple memorandum templates. These are very simple basic designs: no images, formal, neutral. They will work for most businesses. If you are looking for something less formal be sure to scroll down to next section with Creative Memo Examples.

  • Black-Line-memo-sample

    Black Line memo sample

    35,840 downloads
  • Blue Gradient sample of memo

    16,622 downloads
  • Red Sidebar Business Memo

    14,972 downloads
  • Big title blue sidebar

    11,318 downloads
  • Very Simple Memorandum

    8,732 downloads
  • Blue and Brown memo example

    8,221 downloads
  • Simple gradient business memo

    7,015 downloads
  • Simple lines design

    4,987 downloads
  • Brown Sidebar

    4,189 downloads
  • Simple elegant free memo sample

    3,902 downloads
  • Elegant Simple Memo sample

    3,707 downloads
  • Simple sidebar business memo

    2,898 downloads
  • Sidebar address design

    2,523 downloads
  • memo template word 2010

    Memo template word 2010

    2,341 downloads
  • Confidential theme memo sample

    2,282 downloads
  • Blue elegant memo

    2,236 downloads
  • Simple elegant memo

    2,234 downloads
  • Telepro Memo Template

    2,150 downloads
  • Simple confidential memo template

    2,026 downloads
  • Elegant Outlined Memo

    1,823 downloads
  • Technova Innovation Memo Template

    1,801 downloads
  • Simple confidential sidebar memo

    1,710 downloads
  • Blue border memorandum template

    1,276 downloads

Creative memo examples

Since memo is an internal tool, its design also does not have to be very formal or dry. While many companies will use a single document format for all internal communication, creating different memo designs is also very popular. For example, there could be a special memo format to announce arrival of a new team member, or to congratulate with holidays.

  • Header waves simple design

    7,904 downloads
  • Floral design

    6,227 downloads
  • Blue waves memo letter example

    5,485 downloads
  • Flexible technology

    4,434 downloads
  • Free memo template with a clock

    4,276 downloads
  • Creative writing design

    4,153 downloads
  • Post it Sticky Note Design

    3,827 downloads
  • Green gradient

    3,180 downloads
  • Corporate blue waves

    3,169 downloads
  • Corporate blue waves header

    3,076 downloads
  • Blue striped header

    3,022 downloads
  • Global company theme

    2,995 downloads
  • Binary code technology theme

    2,537 downloads
  • Wayland High School

    2,529 downloads
  • Computer mouse IT theme

    2,429 downloads
  • Paper with a paper clip memo template

    2,322 downloads
  • World map sample

    2,144 downloads
  • Skyblue memo

    2,106 downloads
  • Corner lines

    2,046 downloads
  • Orange header pin

    1,987 downloads
  • Paper clip sidebar sample

    1,958 downloads
  • A simple memo with blakish blue and red theme

    1,947 downloads
  • Notebook background theme

    1,937 downloads
  • Blue mountain header

    1,857 downloads
  • Chemical theme

    1,853 downloads
  • Pin free memo template

    1,849 downloads
  • Christmas theme

    1,734 downloads
  • Black square letters memo

    1,318 downloads
  • Simple blue memo

    1,112 downloads
  • Very simple memo with border

    1,090 downloads