Free Memo Templates: 54 Samples For Any Business
A memo (also known as “memorandum“) is a written document used for communication purpose within an organization. Memo can have many uses, but most often it is used to inform (news, notice, updates), to persuade (tell employees about something that should be done), or to issue instructions (request employees to do something).
Table of Contents
How to write a memo
Memo is normally structured on semi formal basis and is usually not more than a page long.
Memo can be used to:
- persuade to action (we should do this)
- issue a directive (do this)
- provide a report / to notify (here’s what was done, here is what is going to happen, or here’s what we found out)
In order to render a memo an effective business communication tool, you want to include some key components:
- Purpose statement (why do you write this memo?)
- Main content (what are the facts you would like to communicate?)
- Action statement (what would you like people to do?)
The theme of the document might be different but the outline is usually very similar and includes two main sections: the Heading and the Message. The Heading section identifies the recipients, the sender, date on which the document had been sent and the subject, which explains the purpose of the communication. The Message section is where you describe the subject matter in detail.
Memo Outline format: heading and message
To: fill in the name of the recipient. For an informal memo use only the first name. For a formal memo use a full name of the recipient. If the recipient is not in your department, mention his / her full name along with the name of the department. It is not required to write a salutation before the name, for example, Mr., Miss, Ms., or Mrs. in informal memos while salutations are recommended when memo is formal.
From: fill in the sender’s name. Again, only the first name for informal memo and full name for formal memo. Sender’s full name along with his / her department name is recommended when sending the memo from one department to another.
Date: enter the date when the memo is sent. If you company is international, you want to avoid possible confusion between different date formats (dd.mm.yy and mm.dd.yy) by writing your date in a confusion-free manner, e.g. June 8, 2013.
Subject: identify the purpose of the memo in a clear, short, descriptive subject.
This is where the actual message of the memo goes. Try keeping it short and fit everything on a single page. If your message is longer, use subheadings to divide your message.
Download free memo templates in MS Word
Simple memo examples
Below you will find simple memorandum templates. These are very simple basic designs: no images, formal, neutral. They will work for most businesses. If you are looking for something less formal be sure to scroll down to next section with Creative Memo Examples.
Black Line memo sample36,058 downloads
Blue Gradient sample of memo16,691 downloads
Red Sidebar Business Memo15,055 downloads
Big title blue sidebar11,391 downloads
Very Simple Memorandum8,772 downloads
Blue and Brown memo example8,253 downloads
Simple gradient business memo7,036 downloads
Simple lines design5,036 downloads
Brown Sidebar4,219 downloads
Simple elegant free memo sample3,947 downloads
Elegant Simple Memo sample3,756 downloads
Simple sidebar business memo2,940 downloads
Sidebar address design2,555 downloads
Memo template word 20102,372 downloads
Confidential theme memo sample2,324 downloads
Simple elegant memo2,263 downloads
Blue elegant memo2,261 downloads
Telepro Memo Template2,198 downloads
Simple confidential memo template2,053 downloads
Elegant Outlined Memo1,849 downloads
Technova Innovation Memo Template1,833 downloads
Simple confidential sidebar memo1,730 downloads
Blue border memorandum template1,292 downloads
Creative memo examples
Since memo is an internal tool, its design also does not have to be very formal or dry. While many companies will use a single document format for all internal communication, creating different memo designs is also very popular. For example, there could be a special memo format to announce arrival of a new team member, or to congratulate with holidays.
Header waves simple design7,998 downloads
Floral design6,258 downloads
Blue waves memo letter example5,529 downloads
Flexible technology4,487 downloads
Free memo template with a clock4,307 downloads
Creative writing design4,177 downloads
Post it Sticky Note Design3,850 downloads
Corporate blue waves3,203 downloads
Green gradient3,203 downloads
Corporate blue waves header3,102 downloads
Blue striped header3,056 downloads
Global company theme3,031 downloads
Binary code technology theme2,560 downloads
Wayland High School2,555 downloads
Computer mouse IT theme2,447 downloads
Paper with a paper clip memo template2,343 downloads
World map sample2,167 downloads
Skyblue memo2,125 downloads
Corner lines2,068 downloads
Orange header pin2,008 downloads
Paper clip sidebar sample1,986 downloads
A simple memo with blakish blue and red theme1,966 downloads
Notebook background theme1,959 downloads
Blue mountain header1,877 downloads
Chemical theme1,871 downloads
Pin free memo template1,865 downloads
Christmas theme1,751 downloads
Black square letters memo1,335 downloads
Simple blue memo1,128 downloads
Very simple memo with border1,106 downloads