Free Rent Receipt Templates

Download free Rent Receipt and Rental Invoice templates

Rent receipt templates

A RENT RECEIPT also known as RENTAL INVOICE is a document that records and proves rent payment(s). Different countries and states will have different regulations on rent receipts but even if it is not required by law to provide your tenants with a receipt, it is a good practice to provide one anyway. Should a dispute arise, keeping a record of all rental payments may help you in sorting out issues.

In the USA, many states will require landlords to provide tenants with a receipt. If your rental property is located in one of such states, then you are required to provide tenants with receipts, free of charge, whenever you are asked. This rule also applies to former tenants who can request receipts within one year from a moving out date.

Needless to say, both landlords and tenants should keep a copy of the receipt for their records.

What information should be provided on the receipt? Here is some key information you should include:

  • Date of Payment
  • The signature of the landlord (with or without company stamp)
  • The address of the property being rented
  • Tenant’s Name
  • Rental period
  • The amount received (this can be for rent, rent deposit, utilities, or any other amount received by the landlord)
  • Landlord’s name (or name of the company)

Some rental invoices may also include:

  • Method of payment (cash, credit card, cash or money order)
  • “Paid by”, for situations where invoices are often paid by someone other than tenant
  • “Received by”, for situations where someone other than the landlord receives the payment
  • Balance due, for rentals where partial payment is accepted

Do’s and don’ts tips


  • include fields for all required and necessary information in the rental receipt.
  • include signature line(s).
  • keep copies of all rental receipts for possible future questions about payments.
  • provide a receipt for every monetary transaction, whether required or not.
  • check state regulations for receipt requirements.
  • use an invoice receipt, if a payment schedule is permitted over a period of time.
  • match the correct rental receipt/rental invoice for the situation.


  • give the lessee a signed photocopy; sign original to give them.
  • charge extra for providing a complete, signed receipt.
  • assume that no receipt is necessary even in casual agreements with friends.
  • leave out “balance due” in a receipt for periodic payments.
  • rely on a hand-written receipt to be valid in the case of a dispute, unless you can present a photocopy with signature(s).

Other formats

Below, please find free templates we created. Some will require modification using Microsoft Word, Excel, Open Office, or Mac Pages / Mac Numbers. Others are ready to be printed and used. Templates that require no modification are available in PDF. They are ideal for small business owners, retailers, and private individuals who would like to sublet their property.

Printable Rent receipt

Printable Rent receipt

Another basic version of a rent receipt / rental invoice. Both editable version (Word) and printable (PDF) are provided.

  • Size: 16 KB
  • Downloads: 13096
  • Filename: Rent-Receipt-Template.docx
  • Uploaded: 2013-04-29 08:36:00 / 2926
PDF version: Rent-Receipt-Template.pdf 39 KB • 2609 downloads • ID 230

Rental receipt in Excel

Rental receipt in Excel

This receipt will save you a lot of time because it does all the work for you. Enter amount due and amount paid, and amount due is calculated automatically. Enter numeric amount received and it will be converted into words. Two worksheets: first with one receipt, and second with 3 receipts where two copies are automatically populated from information you enter into the first copy.

  • Size: 32 KB
  • Downloads: 11799
  • Filename: Rental-receipt-in-Excel.xlsx
  • Uploaded: 2013-05-10 17:35:00 / 2440

Rent Invoice in Excel

Rent Invoice in Excel

Automatic invoice to provide rental invoices. Different currencies are supported. Two worksheets: one receipt per page or three receipts per page where two are populated automatically with data entered into the first receipt on the page.

  • Size: 36 KB
  • Downloads: 3589
  • Filename: Rent-Invoice-in-Excel.xlsx
  • Uploaded: 2013-05-10 17:44:00 / 2974

Simple rent invoice

Simple Rental Invoice

Basic rent invoice with two copies per page. Neutral style to accomodate any type of rental business.

  • Size: 15 KB
  • Downloads: 3941
  • Filename: Simple-Rent-Invoice.docx
  • Uploaded: 2013-04-29 08:35:00 / 2930
PDF version: Simple-Rent-Invoice.pdf 21 KB • 1497 downloads • ID 230

Receipt Book Template

Rent Receipt Book Template

Create your own carbonless receipt book with this template. Each receipt features sections labelled Date, From, Receipt Number, Amount in figures and letters, Payment for, Rental period (to - from), Received by, Outstanding Balance due, and Signature.

  • Size: 22 KB
  • Downloads: 2970
  • Filename: Rent-Receipt-Book-Template.docx
  • Uploaded: 2013-04-29 09:04:00 / 2934
PDF version: Rent-Receipt-Book-Template.pdf 152 KB • 1443 downloads • ID 230

Minimal receipt design three per page

Simple rent receipt three per page

Minimal template design that can be used for any type of private or commercial lease.

  • Size: 15 KB
  • Downloads: 2042
  • Filename: Simple-rent-receipt-three-per-page.docx
  • Uploaded: 2013-04-29 10:26:00 / 2938
PDF version: Simple-rent-receipt-three-per-page.pdf 37 KB • 1238 downloads • ID 230

Sample Rent Receipt

Sample Rent Receipt

Universal template that can be used for various rental businesses - just change a few fields if provided fields are too many / too few for your business.

  • Size: 22 KB
  • Downloads: 1921
  • Filename: Sample-Rent-Receipt.docx
  • Uploaded: 2013-04-29 10:34:00 / 2942
PDF version: Sample-Rent-Receipt.pdf 51 KB • 1197 downloads • ID 230

Property rent receipt

Property rent receipt

Page with two receipts on a single page and a tear-off line.

  • Size: 14 KB
  • Downloads: 2591
  • Filename: Property-rent-receipt.docx
  • Uploaded: 2013-04-29 10:41:00 / 2946
PDF version: Property-rent-receipt.pdf 26 KB • 1308 downloads • ID 230

Check green design receipt

Green design rent receipt

Check-like design with two receipts in a professionally-looking elegant table.

  • Size: 17 KB
  • Downloads: 2490
  • Filename: Green-design-rent-receipt.docx
  • Uploaded: 2013-04-29 10:45:00 / 2950

Rent Invoice for tax

Rent Receipt for Income Tax Purpose

This sample invoice is a document to justify payments made by a tenant during a certain period that can be used by tenant for tax purposes.

  • Size: 15 KB
  • Downloads: 2678
  • Filename: Rent-Receipt-for-Income-Tax-Purpose.docx
  • Uploaded: 2013-04-29 10:50:00 / 2952