18 Service Invoice Templates
SERVICE INVOICE is an invoice associated with both professional and non-professional services: legal, medical or accounting, freelance work, consulting, handyman work, housecleaning and babysitting, landscaping and gardening, auto repairs, catering, child care, pet care, tutoring, and other services.
Service Invoice templates are a good alternative to expensive and complicated invoicing software. If you have a small business that does not issue many invoices then a simple template is often all you need to get the job done. As the name suggests, this invoice is used to bill for services, so don’t use it for transactions associated with a tangible or physical item. In those cases you might want to use Sales Invoice or Sales and Service Invoice.
Why use a template?
Invoicing for services can be a tricky task, especially when you have a number of different services or jobs that will be billed at different rates or that are being only partially billed. It gets more complicated for international service providers who may have to bill in different currencies and need to convert from a base currency to the billing currency.
Service Invoice templates simplify the often complicated billing process besides bringing a host of other benefits. Some of these benefits are obvious, such as saving time; others are less so, such as maintaining client trust.
Though Service Invoices have many layouts and presentations, the essentials are the same.
Basic service invoice template
This template is a very basic service invoice format where all you need to enter is a description of work and amount billed. You have to manually add lines and tax to calculate total.
Service Invoice Format
Identification particulars about the client and provider are spelt out in separate boxes. These include, at minimum, name and address and usually have one or more of telephone number, email address and fax number. Near the top of the invoice, adjacent fields indicate the invoice number and billing date.
An invoice also has a comments box where the provider can enter payment terms, such as ‘Net 30’. Usually the provider signs and dates the invoice along a line at the bottom.
Probably the most critical part of a Service Invoice is the chart-like table at its core. You may have heard the term ‘itemized billing’. It is this chart-like table that allows you to itemize your services so that the client can fully understand what he/she has been billed for.
The details of the services provided, quanta in units or time, the rate per service, and the per-item charge (calculated by multiplying quanta by rate) recur in a row-and-column format. At the bottom of the table all the row-by-row per-item charges are summed up. Any applicable tax is calculated by multiplying the total charges with the tax-rate and this tax amount is written out. The sum of the total charges and tax amount results in the grand total which is presented in the final line of the table.
Download Free Service Invoice Templates
A smart Service Invoice template will reduce your work and ensure accuracy by allowing you to enter only base values, i.e. those for quanta and rate. The invoice will itself calculate the derived values for per-item charge, total charges, tax amount, and grand total each time you enter or change a base value. This is achieved by the derived-value cells being pre-populated with invisible arithmetic formulae that display the current calculated value of each such cell.
Different services call for different type of invoices. In addition to the very basic format above we have a number of different formats to suit different type of uses. Below you will find service invoices with hourly type of billing, for labor only and for labor and parts, with and without taxes, with and without additional charges, with same tax for labor and products, and with different tax. We have templates for Microsoft Word and Microsoft Excel. You can open those without any problems in OpenOffice and Mac iWork (Mac Pages, Mac Numbers). For Word templates you will have to manually add line totals and make the calculations yourself. If your billing is simple, this should be enough to invoice your customers. For more complex invoicing needs see spreadsheet templates where amounts are calculated automatically and all you have to do is enter prices and rates. See small icon in template description to see the format of a template.
Clean and accurate billing
The two most important attributes of invoicing are clarity and accuracy. The last thing you want any client to think is that you are over-billing. Suspicion can breed doubt and mistrust and, instead of asking an awkward question, a client may gradually lose trust in a service provider. Be sure, therefore, that:—
- Your presentation is well laid-out and clear,
- Double-check all base values after entry,
- Ensure that your invoice template’s formulae are correct.
If you follow these three simple rules then, at least as far as your Service Invoices go, you’ll have satisfied clients.
Simple invoice template for hourly Service
Simple format for billing by hour. Enter description of provided work, the rate per hour, and the number of hours billed. Calculate each line's total and add everything up to get total due.
Basic format with optional tax and marketing banner
Another basic format where all you need to enter is a description of work and amount billed. You have to manually add lines and tax to calculate total. Marketing banner in the footer of this invoice allows you to advertise other services your company provides.
Basic format for billing hourly with banner
Format which provides a table for outlining line item number, description of work provided, hours, rate, amount, subtotal, tax, and total due. Marketing banner on the bottom of the page can be used to advertise products and services.
Simple service invoice
This invoice is perfect for service companies who use parts that are billed to client. This sample includes part name, part id, quantity, price for unit. Calculate each line's total for parts and add labor without a breakdown to the subtotal.
Colorful free invoice hourly
Sample for hourly billing with attractive bright design. Customize by entering company info, description, price, hours, rate and payment info.
Simple articstic design
Artistic design with green table headers and shadowed box to enter customer information. Standard fields include description, hours, rate, and subtotal. Each line's subtotal needs to be manually added to calculate total due.
Service Invoice Template for Freelancers
Simple and easy-to-use format for freelancers. Describe your project, enter payment terms, due date, and lead time. Break down project into smaller projects and list each service along with description, number of hours, and rate per hour. Enter tax rate into provided field. Each line's total, subtotal and total due is calculated automatically from the data entered.
Sample Service Invoice spreadsheet
Enter description, hours billed, and rater per hour. The spreadsheet calculates each line's total, subtotal before tax, total tax and total due. You can add additional misc charges into "other" field.
Basic service invoice spreadsheet
This is very basic format, all you need to do is enter service description, amount billed for the work, and the tax rate. Total due is calculated automatically by spreadsheet formula.
Format for labor and parts
This invoice is for companies who bill customers for parts and labor. Different tax rate is applied to parts and labor. Enter amounts billed for parts and labor, and the tax rates. The formula calculates subtotal for both parts and labor before and after tax, and the total due.
Format for labor and products together
This invoice format is for companies who bill for both products and services. The invoice comes with two sections, one for products, and one for services. In product section you can enter quantity, description, and a price. In service section you can describe work and add a price. The total for both sections are automatically added together in the bottom of the invoice. You have “total items” and “total services”. You can also add your tax rate and grand total is calculated automatically.
Format for hourly billed labor and parts
This format is used for invoicing of work billed hourly and the parts. The top section is for labor. Enter hours and rate, and the formula calculates line total. The sum of all lines gives subtotal before tax. Enter tax rate to get labor's total after tax. The bottom section is for parts. Enter price and quantity, and the formula calculates line total. The sum of all lines gives subtotal before tax. Enter tax rate to get parts' total after tax.
Format for hourly billed labor and parts same tax
This format is used for invoicing of work billed hourly and the parts. The top section is for labor. Enter hours and rate, and the formula calculates line total. The bottom section is for parts. Enter price and quantity, and the formula calculates line total. This format uses the same tax rate for both top and bottom section. If this is not the case, see "Service invoice for hourly billed labor and parts different tax"
Labor and product invoice with different tax rate
This invoice does the same job as "Service invoice for hourly billed labor and parts". The only difference is the design - gray gradient table headers.
Invoice for hourly rate
Perfect errorless calculations within seconds with this invoice template Excel. Enter the hours worked on project, the rate charged per hour, and the tax rate to be applied. The sub total and total due will be calculated automatically.
Small business service invoice
Free invoice template for small businesses with hourly rate payment type. The invoice calculates sales taxes and total automatically; you can define sales tax rate.
Billing Invoice Sample for handyman
Service invoice for project / work carried out. Give your project a name, enter a date when it was completed, and an address where the project has taken place (perfect for handyman work, repairs, installations, plumbing work, janitorial services).
Colorful free invoice with remittance slip
Simple invoice for products or services with a remittance slip.