23 Service Invoice Templates

Download free Invoice Template for Small Businesses (MS Word / MS Excel)

free service invoice templates

SERVICE INVOICE is an invoice associated with both professional and non-professional services: legal, medical or accounting, freelance work, consulting, handyman work, housecleaning and babysitting, landscaping and gardening, auto repairs, catering, child care, pet care, tutoring, and other services.

Service Invoice templates are a good alternative to expensive and complicated invoicing software. If you have a small business that does not issue many invoices then a simple template is often all you need to get the job done. As the name suggests, this invoice is used to bill for services, so don’t use it for transactions associated with a tangible or physical item. In those cases you might want to use Sales Invoice or Sales and Service Invoice.

Why use a template?

Invoicing for services can be a tricky task, especially when you have a number of different services or jobs that will be billed at different rates or that are being only partially billed. It gets more complicated for international service providers who may have to bill in different currencies and need to convert from a base currency to the billing currency.

Service Invoice templates simplify the often complicated billing process besides bringing a host of other benefits. Some of these benefits are obvious, such as saving time; others are less so, such as maintaining client trust.

Though Service Invoices have many layouts and presentations, the essentials are the same.

Service Invoice Format

Identification particulars about the client and provider are spelt out in separate boxes. These include, at minimum, name and address and usually have one or more of telephone number, email address and fax number. Near the top of the invoice, adjacent fields indicate the invoice number and billing date.

An invoice also has a comments box where the provider can enter payment terms, such as ‘Net 30’. Usually the provider signs and dates the invoice along a line at the bottom.

Probably the most critical part of a Service Invoice is the chart-like table at its core. You may have heard the term ‘itemized billing’. It is this chart-like table that allows you to itemize your services so that the client can fully understand what he/she has been billed for.

The details of the services provided, quanta in units or time, the rate per service, and the per-item charge (calculated by multiplying quanta by rate) recur in a row-and-column format. At the bottom of the table all the row-by-row per-item charges are summed up. Any applicable tax is calculated by multiplying the total charges with the tax-rate and this tax amount is written out. The sum of the total charges and tax amount results in the grand total which is presented in the final line of the table.

Download Free Service Invoice Templates

A smart Service Invoice template will reduce your work and ensure accuracy by allowing you to enter only base values, i.e. those for quanta and rate. The invoice will itself calculate the derived values for per-item charge, total charges, tax amount, and grand total each time you enter or change a base value. This is achieved by the derived-value cells being pre-populated with invisible arithmetic formulae that display the current calculated value of each such cell.

Different services call for different type of invoices. In addition to the very basic format above we have a number of different formats to suit different type of uses. Below you will find service invoices with hourly type of billing, for labor only and for labor and parts, with and without taxes, with and without additional charges, with same tax for labor and products, and with different tax. We have templates for Microsoft Word and Microsoft Excel. You can open those without any problems in OpenOffice and Mac iWork (Mac Pages, Mac Numbers). For Word templates you will have to manually add line totals and make the calculations yourself. If your billing is simple, this should be enough to invoice your customers. For more complex invoicing needs see spreadsheet templates where amounts are calculated automatically and all you have to do is enter prices and rates. See small icon in template description to see the format of a template.

Clean and accurate billing

The two most important attributes of invoicing are clarity and accuracy. The last thing you want any client to think is that you are over-billing. Suspicion can breed doubt and mistrust and, instead of asking an awkward question, a client may gradually lose trust in a service provider. Be sure, therefore, that:—

  1. Your presentation is well laid-out and clear,
  2. Double-check all base values after entry,
  3. Ensure that your invoice template’s formulae are correct.

If you follow these three simple rules then, at least as far as your Service Invoices go, you’ll have satisfied clients.

Simple invoice template for hourly Service

Simple Service Invoice

Simple format for billing by hour. Enter description of provided work, the rate per hour, and the number of hours billed. Calculate each line's total and add everything up to get total due.

  • Size: 47 KB
  • Downloads: 7243
  • Filename: Simple-Service-Invoice.doc
  • Uploaded: 2012-08-12 12:46:00 / 2756

Basic format with optional tax and marketing banner

Basic Service Invoice in word

Another basic format where all you need to enter is a description of work and amount billed. You have to manually add lines and tax to calculate total. Marketing banner in the footer of this invoice allows you to advertise other services your company provides.

  • Size: 55 KB
  • Downloads: 6804
  • Filename: Basic-Service-Invoice-in-word.doc
  • Uploaded: 2012-08-12 13:07:00 / 2589

Basic format for billing hourly with banner

Sample of Invoice Template for Word

Format which provides a table for outlining line item number, description of work provided, hours, rate, amount, subtotal, tax, and total due. Marketing banner on the bottom of the page can be used to advertise products and services.

  • Size: 75 KB
  • Downloads: 6777
  • Filename: Sample-of-Invoice-Template-for-Word.doc
  • Uploaded: 2012-08-12 13:14:00 / 2759

Simple service invoice

Simple service invoice for labor and parts

This invoice is perfect for service companies who use parts that are billed to client. This sample includes part name, part id, quantity, price for unit. Calculate each line's total for parts and add labor without a breakdown to the subtotal.

  • Size: 39 KB
  • Downloads: 5904
  • Filename: Simple-service-invoice-for-labor-and-parts.doc
  • Uploaded: 2010-07-02 13:23:00 / 2630

Colorful free invoice hourly

Colorful free invoice hourly

Sample for hourly billing with attractive bright design. Customize by entering company info, description, price, hours, rate and payment info.

  • Size: 54 KB
  • Downloads: 14685
  • Filename: Colorful-free-invoice-hourly.doc
  • Uploaded: 2009-12-17 13:23:00 / 2336

Simple articstic design

Artistic Service Invoice

Artistic design with green table headers and shadowed box to enter customer information. Standard fields include description, hours, rate, and subtotal. Each line's subtotal needs to be manually added to calculate total due.

  • Size: 63 KB
  • Downloads: 2713
  • Filename: Artistic-Service-Invoice.doc
  • Uploaded: 2012-08-12 13:37:00 / 2762

Service Invoice Template for Freelancers

Service Invoice for Freelancers

Simple and easy-to-use format for freelancers. Describe your project, enter payment terms, due date, and lead time. Break down project into smaller projects and list each service along with description, number of hours, and rate per hour. Enter tax rate into provided field. Each line's total, subtotal and total due is calculated automatically from the data entered.

  • Size: 35 KB
  • Downloads: 23748
  • Filename: Service-Invoice-for-Freelancers.xls
  • Uploaded: 2012-08-12 13:52:00 / 2765

Sample Service Invoice spreadsheet

Sample Service Invoice

Enter description, hours billed, and rater per hour. The spreadsheet calculates each line's total, subtotal before tax, total tax and total due. You can add additional misc charges into "other" field.

  • Size: 39 KB
  • Downloads: 11150
  • Filename: Sample-Service-Invoice.xls
  • Uploaded: 2012-08-12 15:00:00 / 2783

Basic service invoice spreadsheet

Basic Service Invoice with Tax

This is very basic format, all you need to do is enter service description, amount billed for the work, and the tax rate. Total due is calculated automatically by spreadsheet formula.

  • Size: 37 KB
  • Downloads: 2490
  • Filename: Basic-Service-Invoice-with-Tax.xls
  • Uploaded: 2012-08-12 14:08:00 / 2768

Format for labor and parts

Basic Service Invoice for Labor and Parts with Tax

This invoice is for companies who bill customers for parts and labor. Different tax rate is applied to parts and labor. Enter amounts billed for parts and labor, and the tax rates. The formula calculates subtotal for both parts and labor before and after tax, and the total due.

  • Size: 38 KB
  • Downloads: 2038
  • Filename: Basic-Service-Invoice-for-Labor-and-Parts-with-Tax.xls
  • Uploaded: 2012-08-12 14:11:00 / 2771

Format for labor and products together

service and product invoice template

This invoice format is for companies who bill for both products and services. The invoice comes with two sections, one for products, and one for services. In product section you can enter quantity, description, and a price. In service section you can describe work and add a price. The total for both sections are automatically added together in the bottom of the invoice. You have “total items” and “total services”. You can also add your tax rate and grand total is calculated automatically.

  • Size: 76 KB
  • Downloads: 5029
  • Filename: service-and-product-invoice-template.xls
  • Uploaded: 2009-09-09 15:16:00 / 2786

Format for hourly billed labor and parts

Service Invoice for Labor and Parts with different tax rates

This format is used for invoicing of work billed hourly and the parts. The top section is for labor. Enter hours and rate, and the formula calculates line total. The sum of all lines gives subtotal before tax. Enter tax rate to get labor's total after tax. The bottom section is for parts. Enter price and quantity, and the formula calculates line total. The sum of all lines gives subtotal before tax. Enter tax rate to get parts' total after tax.

  • Size: 38 KB
  • Downloads: 1782
  • Filename: Service-Invoice-for-Labor-and-Parts-with-different-tax-rates.xls
  • Uploaded: 2012-08-12 14:26:00 / 2774

Format for hourly billed labor and parts same tax

Service invoice for hourly billed labor and parts one tax rate

This format is used for invoicing of work billed hourly and the parts. The top section is for labor. Enter hours and rate, and the formula calculates line total. The bottom section is for parts. Enter price and quantity, and the formula calculates line total. This format uses the same tax rate for both top and bottom section. If this is not the case, see "Service invoice for hourly billed labor and parts different tax"

  • Size: 38 KB
  • Downloads: 1439
  • Filename: Service-invoice-for-hourly-billed-labor-and-parts-one-tax-rate.xls
  • Uploaded: 2012-08-12 14:54:00 / 2780

Labor and product invoice with different tax rate

Service and product invoice with different tax rate

This invoice does the same job as "Service invoice for hourly billed labor and parts". The only difference is the design - gray gradient table headers.

  • Size: 62 KB
  • Downloads: 1717
  • Filename: Service-and-product-invoice-with-different-tax-rate.xls
  • Uploaded: 2012-05-12 14:39:00 / 2777

Invoice for hourly rate

Invoice for hourly rate

Perfect errorless calculations within seconds with this invoice template Excel. Enter the hours worked on project, the rate charged per hour, and the tax rate to be applied. The sub total and total due will be calculated automatically.

  • Size: 30 KB
  • Downloads: 24319
  • Filename: Invoice-for-hourly-rate.xls
  • Uploaded: 2010-10-02 16:32:00 / 2916

Small business service invoice

Small business invoice

Free invoice template for small businesses with hourly rate payment type. The invoice calculates sales taxes and total automatically; you can define sales tax rate.

  • Size: 35 KB
  • Downloads: 5649
  • Filename: Small-business-invoice.xlt
  • Uploaded: 2012-02-22 16:41:00 / 2918

Billing Invoice Sample for handyman

Billing Invoice Sample

Service invoice for project / work carried out. Give your project a name, enter a date when it was completed, and an address where the project has taken place (perfect for handyman work, repairs, installations, plumbing work, janitorial services).

  • Size: 79 KB
  • Downloads: 3915
  • Filename: Billing-Invoice-Sample.doc
  • Uploaded: 2011-06-27 13:23:00 / 2235

Colorful free invoice with remittance slip

Colorful free invoice with remittance slip

Simple invoice for products or services with a remittance slip.

  • Size:
  • Downloads: 2314
  • Filename: Colorful-free-invoice-with-remittance-slip.doc
  • Uploaded: 2010-01-02 13:23:00 / 2339

Roofing Invoice Templates

Depending on the actual items to be included in the bill, the invoice samples below can be used as either a regular sales invoice (products listed along with price per item), or a products and service invoice (products and hourly services included on the same invoice).

In the roofing industry a roofing invoice may be used by a wholesaler or a retailer, for example a wholesaler may give an invoice to a retailer, or a retailer may give an invoice to an end customer.

Wholesaler to Retailer
The roofing invoice that is provided to the retailer by the wholesaler will contain a list of all the roofing material sold along with the description and unit price of each item. In most cases, there is no cost for labor however the invoice may include the cost of loading and unloading the materials. The invoice will typically also include shipping and handling charges.

Retailer (builder) to End Customer

The roofing invoice that is provided to the end customer by the retailer or contractor will usually include a complete list of roofing materials sold along with the description and unit price of each item. Actual roofing installation may be billed as a fixed cost, or as hourly labor. In some cases a roofing contractor or builder will also include a bill for delivering the materials to the actual location of the installation.

Hourly Roofing Service Invoice

Hourly Roofing Service Invoice

Service invoice for hourly billing with place for project description and payment info.

  • Size: 14 KB
  • Downloads: 1910
  • Filename: Hourly-Roofing-Service-Invoice.xlsx
  • Uploaded: 2014-02-04 20:34:00 / 4512

Simple Sales Roofing Invoice Template

Roofing Invoice Template

Depending on the items billed, the invoice is either a regular sales invoice (products with price for each item), or products and service invoice (products and houlry services billed on the same invoice).

  • Size: 13 KB
  • Downloads: 1898
  • Filename: Simple-Sales-Roofing-Invoice-Template.xlsx
  • Uploaded: 2014-02-04 20:46:00 / 4523

Sales Invoice by Unit

Sales Invoice by Unit

Simple product invoice with unit price and quantity, no tax.

  • Size: 14 KB
  • Downloads: 1120
  • Filename: Sales-Invoice-by-Unit.xlsx
  • Uploaded: 2014-02-04 20:36:00 / 4517

Sales Invoice with shipping details

Sales Invoice with shipping details

Sales invoice for tangible products and shipping, with tax.

  • Size: 15 KB
  • Downloads: 1115
  • Filename: Sales-Invoice-with-shipping-details.xlsx
  • Uploaded: 2014-02-04 20:38:00 / 4520

Invoice for Labor and Material

Roofing Invoice Template for Labor and Material

Typical service invoice for billing both labor and material.

  • Size: 14 KB
  • Downloads: 2394
  • Filename: Invoice-for-Labor-and-Material.xlsx
  • Uploaded: 2014-02-04 20:03:00 / 4508

External resources for similar invoice samples