Free Bill Templates
Do you have a small business that provides professional or nonprofessional services? If so, a service bill template may be the simplest and most efficient way to invoice your clients. This is especially true if you send out a limited number of billing statements each month.
Service invoice templates are particularly useful for businesses who need to send itemized invoices and those who provide specialized services to their customers. Some examples include:
- Freelance Workers
- Legal Services
- Medical Services
- Landscaping and Gardening
- Child Care
- Pet Care
- Massage Therapy
- Auto Repair
For service-oriented businesses like these, it might not make sense to spend the time and money that is often necessary to learn a complex invoicing software program. Oftentimes, it is more efficient to use a simple bill template as a document foundation.
The bill templates available on this page are created specifically for service billing. If you have a business that sells tangible, physical products, you may find a Sales Invoice or a Sales and Service Invoice more suitable.
This template is a very basic service invoice format where all you need to enter is a description of work and amount billed. You have to manually add lines and tax to calculate total.
Service Bill Template Format
The following information should be included within a basic service invoice template:
Company Details: Start with your name (or the name of your company), billing address, phone number, fax number, and email address toward the top of the page. You may also want to insert your company logo above this information if you have one.
Invoice Number and Date: Adjacent to the company details, you may choose to include a unique invoice number and billing date. The numbering system you use for your invoices is up to you. You can start at 0001, or if you want to appear like you’ve been in business for a while, you may choose to start with a larger number like 36245.
Bill To: This section goes below the company details and typically includes the name, address, phone number and email address of the customer. You may also want to create a unique customer account or identification number. This is a particularly useful idea for businesses that frequently create itemized invoices for repeat customers.
Itemized Billing Box: The most important part of the service invoice template is the chart-like table or box in the center. Within this box, you can itemize your services in a way that is easy for customers to understand what they are being billed for. The itemized invoice box may include information like:
- A description of the service(s) provided
- A breakdown of charges
- The number of hours worked
- The rate per hour/service
These details are laid out in row-and-column format. Toward the bottom of the table, the row-by-row charges are summed up and entered as a subtotal. Any applicable taxes are calculated by multiplying the subtotal by the tax rate. The tax amount is entered and added to the subtotal to arrive at a grand total, which appears on the last line of the table.
Comments or Special Instructions: Use this section to include any important information that does not fit in other areas of your itemized invoice. Examples may include due date, explanation of extra charges, payment terms, available method(s) of payment, who to make checks payable to, etc. If you provided highly specialized services that require more details than you have room for in the itemized billing box, you may use this section to expand on what is already listed there.
To ensure your service invoice builds/maintains the trust and confidence of your clients, follow these simple rules:
- Present the information on the bill template as clearly as possible;
- Double-check the accuracy of your base values after entry;
- Ensure that the formulae within the service invoice template are correct (for Excel-formatted templates only).
When your free invoice is complete, you can easily insert a mail merge field into your Word or Excel document, (depending on which bill template you are using) and mail it to your customer. If you are emailing your service invoice, the best way to accomplish this is by converting the document to PDF format.
For more helpful tips on creating your invoice, billing your customer and related topics, go here.
Free Service Invoice Templates
An itemized invoice for specialized services can get pretty complicated, especially when you provide several types of service that you perform at different hourly rates, or some that are only partially billed. If you have international customers, you may also need to convert the invoice to the appropriate currency so the customer knows exactly how much to pay.
If you utilize a free invoice template, you can select the format that works best for your type of business, thus simplifying the process of creating complex itemized invoices. This saves you time and helps ensure the accuracy of the bill, which in turn builds or maintains client trust.
Blank invoice templates vary in layout and presentation, but there are several essential formatting elements that are uniform across the board.
Below, you will find free invoice templates that include elements such as:
- Hourly billing;
- Labor only or with both parts and labor;
- With or without taxes;
- With the same tax for both parts and labor, or with a different tax;
- With or without additional charges.
We have customer invoice templates for both Microsoft Word and Microsoft Excel. If you do not use Microsoft Office, you can easily open these templates using either OpenOffice or Mac iWork.
For billing templates created in Word, you will need to manually enter the line items and calculate the totals yourself. If you have a simple billing system, a Word template is probably all you need to get well-crafted invoices out to your customers. If your billing is more complex, you may need to use a “smart” bill template, like the ones created in Excel format.
A smart template reduces your work and helps ensure greater accuracy by allowing you to enter just the base values (e.g. hours and rate) while automatically calculating the derived values, such as the subtotal, tax amount and grand total. This is accomplished by pre-populating the derived value cells with invisible arithmetic formulae that display the calculated value of the cells.
See the small icon in the template description section to determine the format of each service invoice template.
Service businesses tend to be highly specialized, and different services call for different types of invoices. In addition to the most basic service bill templates below, we have numerous other formats and designs to fit a wide range of purposes.
Sample Service Invoice spreadsheet
Enter description, hours billed, and rater per hour. The freelance invoice sample in excel calculates each line's total, subtotal before tax, total tax and total due. You can add additional misc charges into "other" field. Simple and elegant, this template is a great billing tool for any self-employed person.
Basic service invoice spreadsheet
This is very basic format, all you need to do is enter service description, amount billed for the work, and the tax rate. Total due is calculated automatically by spreadsheet formula.
Simple invoice template for hourly Service
Simple format for billing by hour. Enter description of provided work, the rate per hour, and the number of hours billed. Calculate each line's total and add everything up to get total due.
Basic format with optional tax and marketing banner
Another sample invoice where all you need to enter is a description of work and amount billed. You have to manually add lines and tax to calculate total. Marketing banner in the footer of this invoice allows you to advertise other services your company provides.
Basic format for billing hourly with banner
This freelancer invoice template comes with a table for outlining line item number, description of work provided, hours, rate, amount, subtotal, tax, and total due. Marketing banner on the bottom of the page can be used to advertise products and services.
Colorful free invoice hourly
This simple billing invoice template is designed for freelancers who bill hourly. Customize by entering company info, description, price, hours, rate and payment info.
Simple articstic design
Artistic design with green table headers and shadowed box to enter customer information. Standard fields include description, hours, rate, and subtotal. Each line's subtotal needs to be manually added to calculate total due.
Invoice for hourly rate
Perfect errorless calculations within seconds with this invoice template Excel. Enter the hours worked on project, the rate charged per hour, and the tax rate to be applied. The sub total and total due will be calculated automatically.
Small business service invoice
Free invoice template for small businesses with hourly rate payment type. The invoice calculates sales taxes and total automatically; you can define sales tax rate.
Our freelance invoice template is used by those who provide non-employee (1099) work for other organizations or individuals. Examples include:
- Web Development
- Graphic Design
- Video Production
- Transcription Services
- Virtual Assistant
For many freelance projects, such as those in which the project is billed on a straight hourly basis, you may be able to use a standard service bill template. In some cases, however, the freelance invoice template may be needed to provide more in-depth descriptions of itemized services and/or to list multiple services charged at different rates. For example, copywriters often bill on a per word rather than hourly basis. In addition, a copywriter may charge one rate for writing, and a different rate for editing.
Service Invoice Template for Freelancers
Simple and easy-to-use service invoice template for freelancers. Describe your project, enter payment terms, due date, and lead time. Break down project into smaller projects and list each service along with description, number of hours, and rate per hour. Enter tax rate into provided field. Each line's total, subtotal and total due is calculated automatically from the data entered.
Hours and Minutes Billing Invoice Template
If you have clients you need to bill but struggle to organize your information in one clean, crisp invoice, then our Invoice Spreadsheet is for you. While we organize your business information in a professional way, the real benefit to this template is that it gives you the option to charge by hours and minutes or at a flat-rate, and then finds your total price. It includes the option to add discount and tax rates.
Our handyman bill template provides the ideal format to formally request payment for virtually any type of repair or maintenance work. This template can be used for:
- Home Renovations
- Home Repairs
- Electrical/Wiring Work
- Cleaning/Janitorial Services
- Tree Care
- Junk Removal
Our handyman billing template allows you to create an itemized invoice with room for in-depth descriptions such as different types of services, materials, trip charge, etc. This helps ensure that the customer understands exactly what he/she is being charged for. There is also a box on the top left side where you can list the job number, general job description, and date completed for easy record-keeping.
Simple service invoice
This invoice is perfect for service companies who use parts that are billed to client. This sample includes part name, part id, quantity, price for unit. Calculate each line's total for parts and add labor without a breakdown to the subtotal.
Format for labor and parts
This invoice is for companies who bill customers for parts and labor. Different tax rate is applied to parts and labor. Enter amounts billed for parts and labor, and the tax rates. The formula calculates subtotal for both parts and labor before and after tax, and the total due.
Format for labor and products together
This invoice format is for companies who bill for both products and services. The invoice comes with two sections, one for products, and one for services. In product section you can enter quantity, description, and a price. In service section you can describe work and add a price. The total for both sections are automatically added together in the bottom of the invoice. You have “total items” and “total services”. You can also add your tax rate and grand total is calculated automatically.
Format for hourly billed labor and parts
This format is used for invoicing of work billed hourly and the parts. The top section is for labor. Enter hours and rate, and the formula calculates line total. The sum of all lines gives subtotal before tax. Enter tax rate to get labor's total after tax. The bottom section is for parts. Enter price and quantity, and the formula calculates line total. The sum of all lines gives subtotal before tax. Enter tax rate to get parts' total after tax.
Format for hourly billed labor and parts same tax
This format is used for invoicing of work billed hourly and the parts. The top section is for labor. Enter hours and rate, and the formula calculates line total. The bottom section is for parts. Enter price and quantity, and the formula calculates line total. This format uses the same tax rate for both top and bottom section. If this is not the case, see "Service invoice for hourly billed labor and parts different tax"
Labor and product invoice with different tax rate
This invoice does the same job as "Service invoice for hourly billed labor and parts". The only difference is the design - gray gradient table headers.
Billing Invoice Sample for handyman
Service invoice for project / work carried out. Give your project a name, enter a date when it was completed, and an address where the project has taken place (perfect for handyman work, repairs, installations, plumbing work, janitorial services).
Colorful free invoice with remittance slip
This is a very simple invoice with two columns: description and amount. Can be used for both products or services. Remittance slip which can be detached and returned with payment, or used as a proof of payment / receipt.
For Roofing Services
Depending on the actual items to be included in the bill, the invoice samples below can be used as either a regular sales invoice (products listed along with price per item), or a products and service invoice (products and hourly services included on the same invoice).
In the roofing industry a roofing invoice may be used by a wholesaler or a retailer, for example a wholesaler may give an invoice to a retailer, or a retailer may give an invoice to an end customer.
Wholesaler to Retailer
The roofing invoice that is provided to the retailer by the wholesaler will contain a list of all the roofing material sold along with the description and unit price of each item. In most cases, there is no cost for labor however the invoice may include the cost of loading and unloading the materials. The invoice will typically also include shipping and handling charges.
Retailer (builder) to End Customer
The roofing invoice that is provided to the end customer by the retailer or contractor will usually include a complete list of roofing materials sold along with the description and unit price of each item. Actual roofing installation may be billed as a fixed cost, or as hourly labor. In some cases a roofing contractor or builder will also include a bill for delivering the materials to the actual location of the installation.
Hourly Roofing Service Invoice
Sample billing invoice template in excel for hourly roofing work. Enter project description, service description, hours, tax rate, and hourly rate, and the template will calculate total due before and after tax.
Simple Sales Roofing Invoice Template
Depending on the items billed, the invoice is either a regular sales invoice (products with price for each item), or products and service invoice (products and houlry services billed on the same invoice).
Sales Invoice by Unit
Simple product invoice with unit price and quantity, no tax.
Sales Invoice with shipping details
Sales invoice for tangible products and shipping, with tax.
Invoice for Labor and Material
Typical service invoice for billing both labor and material.