Learn how to use Google Docs to build a cover letter from scratch with our step-by-step writing guide. Are you also looking for aesthetically pleasing yet easy-to-use templates? Browse our free downloadable cover letter templates, and find the best one for you.
Google Docs is a web-based word-processing program created by Google so users can create all kinds of documents, among them cover letters. There are many benefits of using Google Docs for your job application; you can edit your document both online and offline and it auto-saves as you type, a great tool if your computer suddenly crashes or turns off.
Google Docs offers a small selection of free cover letter templates. Using these templates is as easy as filling them in with your cover letter content and sharing it through GDocs or Gmail. Of course, like anything, Google Docs also has some cons.
Let’s break down Google Docs pros and cons when it comes to writing a cover letter from scratch:
Now that you know the benefits and disadvantages of using Google Docs, you can reference the following step-by-step guide on how to build your cover letter in this word processor.
1. Create a Gmail account if you don’t already have one. You’ll need Gmail to access both Google Drive and Google Docs.
2. Upload your cover letter template to your Google Drive. Once you open your drive, click the “+New” button and choose “File Upload.” Choose your cover letter template from your computer downloads and upload it. Once the template finishes loading, click it to open it in Google Docs. It might upload as a docx file, so to change it, click File > and Save as a Google Doc for easier editing.
On the other hand, if you prefer to use a Google Doc native cover letter template, open Google Docs, click “Template Gallery” in the top-right corner, and choose your favorite template. Then replace the dummy text with your information.
3. Format your Google Doc cover letter template. When you export a file to Google Docs, its formatting may shift. To fix any empty spaces or jumbled text, adjust the margins, line spacing and move text boxes or design elements around. When copying-pasting text, remember to “Paste without formatting” so the font and size match the text in the doc.
4. Add links to your work and portfolio. An excellent way to add value to your application is by including links to your portfolio in your cover letter. Since a Google Doc will be shared electronically, recruiters will easily be able to see examples of your work with just a click.
5. Change the color and font of your resume to give it your own personal touch. Whether you’re using a native Google Docs template or one of our free downloadable templates, it’s a good idea to differentiate yourself since millions of people might be using the same cover letter templates. Just remember to keep the color combinations and fonts professional.
6. Make a copy of your cover letter. If you’re sending the same document to multiple people, it’s best to duplicate your cover letter for each recipient. This way you prevent everyone accessing the doc at the same time. Remember that Google Docs file sharing allows everyone with a link to see your doc and see who else has viewed it and when.
When you’re writing a cover letter from scratch, there’s more to it than copying your plain text onto a template or Google Doc. There are some formatting fundamentals you need to pay attention to make sure you craft a cover letter that conveys professionalism.
Review these following tips to ensure your cover letter looks impeccable:
Google Docs only offers five cover letter templates, but you can find a variety of templates for your job application such as resumes, as well as other job-related documents like job promotion letters, project proposals and statements of work.
Google Docs resume templates will get the job done, but they’re not the best templates you’ll find on the web. They’re limited to a chronological format, and lack some essential formatting fundamentals. If you want to make sure you use a professionally-designed resume template, check out our resume template gallery.
Out of the five resume templates you will find on Google Docs, there isn’t one that’s better than the other. They follow a similar structure and differ only in font type and colors. If you want to find excellent template options for your resume, check out our collection of Google Docs resume templates. For more resume resources check out these best free resume templates.
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